Staff leave requests and approvals

Purpose

1.1. Automate collection, submission, tracking, approval, and notification of staff leave requests within business centers.
1.2. Automatedly route requests to managers for approval or rejection, log responses, and update HR records.
1.3. Automatically notify staff and HR teams of status changes and maintain compliance/audit trails.
1.4. Automate time-off balance checks, leave policy enforcement, and multi-level approval chains.

Trigger Conditions

2.1. New leave request submission via web form/app/email/chatbot.
2.2. Manager or HR responds with approval or rejection.
2.3. Employees make changes or cancellations to existing requests.
2.4. Time-off balance/annual entitlement thresholds reached.
2.5. Automated reminders for pending approvals or upcoming leave dates.

Platform variants

3.1. Microsoft Power Automate
• Flow: Automate email parsing and SharePoint list updating when leave requests are submitted.
3.2. Slack
• Workflow builder: Automate approval request messages sent to managers and receive automated responses.
3.3. Google Workspace
• Google Forms + Apps Script: Automate leave submission to Sheets and trigger Calendar events.
3.4. BambooHR
• API: Automatedly process POST /time_off/requests for leave creation and status polling.
3.5. Workday
• Workday REST API: Automate the /workers/{id}/timeOff endpoint for submitting and retrieving leave status.
3.6. SAP SuccessFactors
• OData API: Automate leaveManagement/LeaveRequest for creation/query/approval actions.
3.7. Zoho People
• API: Automator for Leave - /leave/request and /leave/approve with automated triggers.
3.8. Asana
• Webhooks + Tasks: Automate creation of approval tasks and updates for leave requests.
3.9. Jira Service Management
• Automation rules: Automate ticket creation and status transitions for HR leave requests.
3.10. Monday.com
• Automations: Automate form submissions, leave board updates, and status notifications.
3.11. Google Calendar
• API: Automate creation of out-of-office events based on approved leave; delete on rejection.
3.12. Okta Workflows
• Automated flows: Automate entitlement validation and policy checks through HR IS connector.
3.13. Salesforce
• Flow/Process Builder: Automate task creation, notifications, and record updates in HR module.
3.14. Trello
• Automation (Butler power-up): Automate card creation and movement for leave tracking.
3.15. Oracle HCM Cloud
• REST API: Automate POST/GET /hcmRestApi/resources/11.13.18.05/leaveRequests.
3.16. Zendesk
• Triggers/Automations: Automate HR ticket workflow, assign leave requests, and reminders.
3.17. Quick Base
• Pipelines: Automate app-driven leave management forms and approval flows.
3.18. Freshservice
• Workflow Automator: Automate HR ticket creation and approvals for leave.
3.19. DocuSign
• API: Automate routing and signing of leave approval documents electronically.
3.20. Twilio SMS
• Programmable Messaging API: Automate employee leave request submission/approval SMS notifications.
3.21. HubSpot
• Workflows: Automate sequences for leave request, response, and HR follow-ups via email or in-app.
3.22. Zapier
• Multi-step Zaps: Automate integration across leave forms, HR software, and notification tools.

Benefits

4.1. Automates manual HR leave request handling, reducing errors and delays.
4.2. Automated accountability via audit logs and notifications, improving compliance.
4.3. Consistent, automated enforcement of business center policies.
4.4. Frees staff from repetitive tasks, boosting productivity through automation.
4.5. Automation enables scalable, centralized leave management across locations.
4.6. Real-time, automated updates to all stakeholders for increased transparency.