Timesheet submission and approvals

Purpose

1. Automate timesheet submission and approvals to increase efficiency, accuracy, and compliance for architectural model makers.

2. Automate the collection, validation, and routing of working hours, overtime, and leave data.

3. Automatic notifications, reminders, escalations, data consolidation, and report generation for HR and project managers.

4. Automates reporting of timesheet exceptions and enables automated compliance checking with labor policies.

Trigger Conditions

1. Employee submits or edits a timesheet via web, mobile, or kiosk interface.

2. Timesheet is due by a scheduled cutoff (e.g., weekly, biweekly).

3. Manager receives a new or updated timesheet for review or approval.

4. Timesheet approval, rejection, or modification action detected.

5. Automated rules detect timesheet anomalies (missing entries, overtime, policy conflict).

Platform Variants

1. Microsoft Power Automate

• Feature/Setting: Create automated flow triggered on SharePoint/Excel Online timesheet change; configure Outlook approval email with Approve/Reject buttons.
  

2. Zapier

• Feature/Setting: Automates timesheet form submissions in Google Forms to Trello/Asana for manager review; send Slack alert for unsubmitted timesheets.
  

3. Workday

• Feature/Setting: Automate Time Tracking > SubmitTimesheet API for submissions and SupervisoryReview API for approval.
  

4. BambooHR

• Feature/Setting: Webhooks for time submission; auto-notify HR by automated email with approval link.
  

5. QuickBooks Time

• Feature/Setting: Automate new time entry triggers; configure Rules for manager automated approvals and flagged exceptions.
  

6. Monday.com

• Feature/Setting: Automate pulse creation on timesheet form fill; trigger manager notification and approval sub-items.
  

7. ADP Workforce Now

• Feature/Setting: Timesheet Submission API; automate email routing to supervisors for approvals via custom integration.
  

8. Smartsheet

• Feature/Setting: Automate row creation upon Google Forms sync; automates approval request workflow with reminders.
  

9. Slack

• Feature/Setting: Automatedbot posts scheduled reminders in timesheet channel, triggers workflow on submission emoji.
  

10. Asana

• Feature/Setting: Automates task creation for submitted timesheets, assigns manager subtask to review and approve.
  

11. Jira Service Management

• Feature/Setting: Automate ticket creation for each timesheet, auto-assign reviewers, use SLA for escalation of pending approvals.
  

12. Salesforce

• Feature/Setting: Configure Time Sheet object triggers, automate approval process using Process Builder or Flow.
  

13. Google Apps Script

• Feature/Setting: Automatedly captures Google Sheet edits, emails approval requests, writes back approval with Google Workspace APIs.
  

14. Trello

• Feature/Setting: Automates card creation per timesheet; Butler rules auto-notify reviewers, move to ‘Approved’ on completion.
  

15. HubSpot

• Feature/Setting: Workflow automation triggered by timesheet form; automate follow-up tasks, log automatic approval events.
  

16. Xero Projects

• Feature/Setting: Automator for importing time entries, triggers manager review/approve in Xero, integrate Zapier for reminders.
  

17. Paychex Flex

• Feature/Setting: Automate timesheet import and automated reviews with Paychex API endpoints; schedule alerting.
  

18. Freshteam

• Feature/Setting: Automate timesheet forms and assign approvals, pinging HR via automated emails/SMS on missed submissions.
  

19. Notion

• Feature/Setting: Automated database entries using forms; Notion API automation for approvals and status change.
  

20. DocuSign

• Feature/Setting: Automate timesheet routing for e-signature approval, trigger notifications on completion.
  

Benefits

1. Automates repetitive HR tasks, reduces manual errors, and accelerates payroll processing.

2. Strengthens compliance with labor regulations by automating policy enforcement.

3. Increases employee accountability by automating reminders and escalation workflows.

4. Provides HR and managers real-time automated visibility on timesheet status.

5. Frees up HR for higher value activities through extensive process automation in timesheet management.