Automated payroll data aggregation and transfer

Purpose

1.1. Automate payroll data aggregation from disparate HR, time-tracking, and accounting systems, centralizing data for streamlined payroll processing.
1.2. Automates transfer of payroll data to payroll processors, accountants, or internal financial systems for error reduction and regulatory compliance.
1.3. Enables automated validation, formatting, encryption, and audit-logging of sensitive salary, tax, overtime, and benefits information before output delivery.
1.4. Reduces manual labor, automates scheduled transfers, and facilitates automated compliance tracking and reporting to authorities for building firms.

Trigger Conditions

2.1. Weekly, bi-weekly, or monthly payroll cycle time schedule triggers automated data pulls.
2.2. Manual HR action—submission of payroll for processing in an HRIS or ERP system.
2.3. Detection of newly approved timesheets or changes in employee status (join/exit, salary review) triggers automation.
2.4. Receipt of external files via SFTP/email or approval event webhook from manager’s workflow triggers automator.

Platform Variants

3.1. ADP Workforce Now
• Feature/Setting: API Integration—configure payroll export endpoint for automated data retrieval.
3.2. QuickBooks Online
• Feature/Setting: Payroll Data API—setup automated GET payroll details; schedule cron jobs.
3.3. BambooHR
• Feature/Setting: Custom Reports API—automate employee and payroll report retrieval.
3.4. Gusto
• Feature/Setting: Payroll API—configure automated payroll run and data webhook exports.
3.5. Paychex Flex
• Feature/Setting: Export API—automating batch payroll exports to CSV/JSON via scheduled job.
3.6. Paycor
• Feature/Setting: Data Extractor API—automatedly pull structured payroll run data for aggregation.
3.7. Xero
• Feature/Setting: Payroll API—automate GET pay runs endpoint with OAuth authentication.
3.8. Rippling
• Feature/Setting: Payroll API—set automated triggers for completed pay periods; push result to storage.
3.9. Zoho People
• Feature/Setting: Payroll Integration API—schedule automated employee pay history exports.
3.10. Square Payroll
• Feature/Setting: Employee Payroll List endpoint—set up data aggregator pulls post-payroll.
3.11. Workday
• Feature/Setting: Workday Payroll API—trigger automated data exports by pay period closure.
3.12. Sage HR
• Feature/Setting: Payroll Export function—run automated scheduled data extractions.
3.13. Kronos Workforce Ready
• Feature/Setting: Payroll Data Feed API—set automated transfer of payroll details.
3.14. FreshBooks
• Feature/Setting: Payroll summary API—automate pulls per payroll batch processed.
3.15. OnPay
• Feature/Setting: Payroll CSV exports—initiate scripts to fetch and transfer data automatically.
3.16. Ceridian Dayforce
• Feature/Setting: Payroll Export Service—schedule automated at pay cycle end.
3.17. Intuit Payroll
• Feature/Setting: Run Payroll API—set automatedly to export summary after runs.
3.18. Oracle PeopleSoft
• Feature/Setting: REST Payroll API—trigger automated reports export post-payroll.
3.19. Deputy
• Feature/Setting: Timesheets to Payroll API—automated transfer on approval of hours.
3.20. SAP SuccessFactors
• Feature/Setting: Payroll Integration Center—set export jobs for automation after pay runs.

Benefits

4.1. Improves speed and accuracy of payroll processing by automating data flows.
4.2. Reduces manual errors and compliance risk via automated entry, validation, and transfer.
4.3. Automates payroll audit trail creation, enhancing traceability and transparency.
4.4. Centralizes multi-system payroll data, supporting multi-site building firms.
4.5. Automator saves HR and accounting time, enabling focus on strategic tasks.
4.6. Supports scalability as business operations grow, leveraging automation for cost and labor savings.