Digitized onboarding process for new hires

Purpose

1.1. Streamline and centralize new hire onboarding by digitizing forms, background checks, document collection, employee provisioning, compliance, orientation scheduling, account creation, access rights, and automated notifications across global offices.
1.2. Ensure regulatory compliance, data accuracy, and real-time status for all stakeholder HR processes, integrating seamlessly with aviation-specific systems, internal communication channels, and third-party partners for comprehensive onboarding.

Trigger Conditions

2.1. New hire record is created in HRIS, ATS, or ERP.
2.2. Receipt of signed offer letter via Docusign/HelloSign.
2.3. Scheduled onboarding event/cycle (e.g., monthly batch intake).
2.4. Manual HR supervisor trigger for atypical onboarding situations.

Platform Variants

3.1. Workday
• Function: "Onboarding New Hire API" — auto-trigger process on new entries.
3.2. BambooHR
• Feature: "Employee Added Webhook" — push candidate data to onboarding flow.
3.3. SAP SuccessFactors
• API: "Onboardee Data Service" — sync employee details and milestones.
3.4. Greenhouse (ATS)
• API: "Candidate Hired Webhook" — start onboarding task assignment.
3.5. ADP Workforce Now
• API: "Add Employee" — automate HR master record creation.
3.6. Lever (ATS)
• Webhook: "Candidate Stage Advanced" — initiate document request/verification.
3.7. DocuSign
• Feature: "Envelope Completed Notification" — trigger next-step HR actions.
3.8. HelloSign
• API: "Signature Request Completed" — inform HR and schedule orientation.
3.9. Microsoft Azure Active Directory
• API: "User Provisioning" — create account, assign roles, and license products.
3.10. Google Workspace Admin
• API: "Directory API — Users" — auto-create email, calendar, groups.
3.11. Okta
• Feature: "Automated User Lifecycle Management" — app provisioning/deprovisioning.
3.12. Slack
• API: "Conversations Invite" — auto-invite to relevant onboarding channels.
3.13. Microsoft Teams
• API: "Create Channel and Add User" — schedule intro meetings, send docs.
3.14. ServiceNow
• Feature: "HR Case Creation API" — generate onboarding workflow tickets.
3.15. Jira Service Management
• API: "Create Issue" — task assignment for IT, security, and facilities.
3.16. Zendesk
• Feature: "Ticket API" — automate welcome/support ticket creation for new hires.
3.17. DocuWare
• API: "Document Import" — archive digitally signed onboarding documents.
3.18. AWS Lambda
• Service: "Event-based Function" — customize onboarding logic, run scripts.
3.19. SMS by Twilio
• API: "Send Message" — notify new hires or HR via SMS about next steps.
3.20. SendGrid
• API: "Transactional Mail Send" — dispatch welcome kit or task reminders by email.
3.21. Trello
• Feature: "Card Creation via API" — visually track onboarding progress/tasks.
3.22. Monday.com
• API: "Create Item" — manage onboarding checklist for each hire.
3.23. Zoom
• API: "Meeting Scheduler" — book orientation or compliance sessions.
3.24. Calendly
• Feature: "Event Created Webhook" — invite new hires to onboarding calls.
3.25. HubSpot
• Workflow: "Contact Lifecycle Change" — flag, nurture and send HR follow-ups.
3.26. Dropbox Business
• API: "Create Shared Folder" — provision onboarding/resource folders.
3.27. Box
• API: "Collaborator Invite" — grant access to training and HR documents.

Benefits

4.1. Reduces manual HR workload and onboarding cycle times.
4.2. Increases accuracy, compliance, and documentation completeness.
4.3. Enhances new hire experience with clear, timely communication and self-service.
4.4. Scalable to high-volume, multi-location hiring typical for aircraft manufacturers.
4.5. Easy auditability and visibility for HR, IT, and compliance stakeholders.