Human Resources and OnboardingPurpose
1.2. Systematically verify licensing, safety trainings, medical clearances, background checks, and certifications with zero manual intervention.
1.3. Instantly alert HR or management of any compliance lapses, document expiry dates, or onboarding gaps.
1.4. Maintain audit trails for every check and verification as required by aviation authorities and ISO/AS standards.
Trigger Conditions
2.2. Scheduled re-verification threshold met for certifications, clearances, or regulatory paperwork.
2.3. Change in employee status, such as role updates or geographical transfers.
2.4. Receipt of new policy updates requiring retroactive staff verification.
2.5. Completion of training modules or periodic audit events.
Platform Variants
3.1. SAP SuccessFactors
• Feature/Setting: EC Alerts and Workflows; configure events to trigger compliance workflows on specific employee life cycle events.
3.2. Workday
• Feature/Setting: Business Processes > Onboarding/Certification Expiry events; connect REST API to webhook for compliance validation.
3.3. Microsoft Power Automate
• Feature/Setting: Automated Flow with “When a record is created/updated” in SharePoint HR library; add compliance checker action.
3.4. BambooHR
• Feature/Setting: Webhooks on “new hire” and “custom field update” actions; connect to compliance verification module.
3.5. ServiceNow HR Service Delivery
• Feature/Setting: HR Case triggers; configure Compliance Checks Flow Designer on process milestones.
3.6. Oracle HCM Cloud
• Feature/Setting: Events and Notifications framework; use REST API to trigger compliance validation workflow.
3.7. ADP Workforce Now
• Feature/Setting: Custom Reports and Webhooks; set on employee onboarding or document expiry.
3.8. Zenefits
• Feature/Setting: Integration APIs; listen for onboarding events and document management changes.
3.9. Okta
• Feature/Setting: Lifecycle Hooks (pre- and post-registration); trigger when new users are added to employee groups.
3.10. UKG Pro
• Feature/Setting: Business Intelligence module triggers; configure event-based API calls for compliance.
3.11. Greenhouse
• Feature/Setting: Candidate Onboarding Webhook; connect to verification process on hiring decision.
3.12. DocuSign
• Feature/Setting: Envelope Completion Notifications; trigger on contract signatures and onboarding docs.
3.13. Salesforce
• Feature/Setting: Process Builder automation; activate compliance check on Employee record updates.
3.14. Google Workspace
• Feature/Setting: Apps Script Triggers; on new HR folder or file upload, run compliance macros.
3.15. Slack
• Feature/Setting: Incoming Webhooks; configure channel alerts for missed or expired documents.
3.16. Jira Service Management
• Feature/Setting: Automation Rules; trigger verification tasks on ticket triggers (e.g., onboarding request).
3.17. Trello
• Feature/Setting: Butler Automation; create checklist items for missing compliance documentation.
3.18. AWS Lambda
• Feature/Setting: Schedule or API gateway invocation on compliance event; run Python/Node checks.
3.19. Google Cloud Functions
• Feature/Setting: HTTP Trigger; execute compliance check routine when HR data changes.
3.20. Zendesk
• Feature/Setting: Triggers and Automations; fire new compliance task on support HR ticket creation.
3.21. Smartsheet
• Feature/Setting: Automated Workflows; initiate compliance verification when new row is added for hire.
3.22. HubSpot
• Feature/Setting: Workflow Automations; send compliance reminders on new team member property.
3.23. Monday.com
• Feature/Setting: Automation Recipes; trigger compliance task on status or column change.
Benefits
4.2. Accelerates onboarding, certification, and audit readiness.
4.3. Maintains immutable, regulatory-ready audit records.
4.4. Ensures scalable compliance coverage as organization grows.
4.5. Frees HR resources for strategic or higher-value tasks.
4.6. Supports proactive risk management for safety and legal exposure.