Leave request and approval workflows

Purpose

1.1. Manage, streamline, and automate employee leave requests, approvals, documentation, compliance, and notifications for optimal workforce planning, regulatory adherence (aviation-specific regulations, FAA/EASA rules), and HR documentation within an aircraft manufacturing corporate environment.
1.2. Minimizes manual errors, ensures traceability, aligns with union contracts, tracks various leave types (sick, vacation, personal, FMLA, flight operations rest periods), and integrates with payroll, roster management, and employee self-service portals.

Trigger Conditions

2.1. Employee submits a new leave request via internal portal or email.
2.2. Manager/HR receives, reviews, and responds to the request.
2.3. Approvals/rejections trigger notifications and HRMS updates.
2.4. Leave balance or compliance threshold exceeded alerts.
2.5. Scheduled periodic leave reports for auditing.

Platform Variants

3.1. SAP SuccessFactors
• Feature: "Leave Request API" - configure endpoints to POST new leave, GET status, PATCH approvals.
3.2. Workday
• Feature: "Time Off Business Process API" - initiate ‘Request Time Off’ and ‘Review Time Off’ for workflow automation.
3.3. Oracle HCM Cloud
• Feature: "Absence Management REST API" - automate POST/GET on leave events.
3.4. BambooHR
• Feature: "Time Off Requests API" - auto-create and monitor leave requests using the /time_off_requests endpoint.
3.5. G Suite (Google Workspace)
• Feature: Google Forms with App Script trigger, store submissions in Sheets, auto-email HR.
3.6. Microsoft Power Automate
• Feature: Trigger on Forms Submission, auto-create SharePoint list item, and Teams notification.
3.7. Slack
• Feature: Workflow Builder to launch leave request forms, automate routing to approvers.
3.8. ServiceNow
• Feature: “HR Case Management” - REST API for creation and routing of leave tickets.
3.9. Zenefits
• Feature: "Time Off Requests API" - monitor and manage leave requests via API endpoints.
3.10. Jira Service Management
• Feature: Create issue type “Leave Request”, configure automation rules for escalation.
3.11. Salesforce
• Feature: Custom Object “Leave_Request__c,” configure Process Builder for workflow.
3.12. ADP Workforce Now
• Feature: “Time-Off Management API” - automate leave capture, approval, and reporting.
3.13. Zoho People
• Feature: "Leave API" - automate POST for create requests, webhook for notifications.
3.14. Kronos Workforce Central
• Feature: “Absence Management Integration API” - push/pull leave events and status changes.
3.15. Trello
• Feature: Automation (“Butler”) triggers when a card (“Leave Request”) is added/moved.
3.16. Outlook/Exchange Online
• Feature: Mail and Calendar APIs to auto-create events and respond on leave updates.
3.17. Asana
• Feature: Rules to trigger tasks when leave request form is submitted via Forms integration.
3.18. Freshservice
• Feature: Service Request workflows with automated approvals/escalations for leave.
3.19. PagerDuty
• Feature: Automated incident creation for critical team capacity issues, integrate with leave events.
3.20. DocuSign
• Feature: PowerForms and REST API to route and e-sign leave request/approval documents.
3.21. Monday.com
• Feature: Automations to create, assign, and signal leave tasks to HR and managers.
3.22. HubSpot
• Feature: Workflow automation with Forms for request intake, CRM task update on approval.
3.23. Okta
• Feature: Workflow engine to trigger provisioning tasks if leave affects access privileges.

Benefits

4.1. Dramatically reduces manual processing and paperwork.
4.2. Increases compliance with internal policy and aviation industry regulations.
4.3. Enhances employee satisfaction and transparency through rapid status updates.
4.4. Maintains accurate leave balances and ensures seamless integration with payroll, scheduling, and legal auditing systems.