Training assignment and completion tracking

Purpose

 1.1. Automate assignment of training modules to new and current employees based on job role, compliance needs, or regulatory updates.
 1.2. Track completion status, send reminders, update HR records, and generate compliance reports.
 1.3. Integrate learning, HR, and email/calendar tools to reduce manual tracking, ensure adherence to aviation industry regulations, and swiftly onboard staff.

Trigger Conditions

 2.1. New hire onboarding event in HRIS system.
 2.2. Periodic compliance re-training intervals (e.g., annual).
 2.3. Manual assignment by HR or manager.
 2.4. Role or department change detected in HRIS.
 2.5. Update or release of new training content.
 2.6. Completion/non-completion deadlines approaching.
 2.7. Integration with aviation regulatory calendar.

Platform Variants

 3.1. Workday
  • API: Human Resources Management > Employee Created/Updated webhook
  • Trigger training assignment by job role or department.
 3.2. SAP SuccessFactors
  • Learning Management API: Assign Learning plan
  • Mark module completion and set reminders.
 3.3. BambooHR
  • Webhook: New Employee Event
  • Assign training checklist on employee creation.
 3.4. Cornerstone OnDemand
  • API: Learning Assignment POST
  • Map courses by position, track completions.
 3.5. Oracle HCM Cloud
  • REST API: AssignTrainingToWorker
  • Automate triggered assignments for required certifications.
 3.6. ADP Workforce Now
  • API: Employee Events
  • Start flows on onboarding trigger or department change.
 3.7. Monday.com
  • Automations: When Date Arrives/Item Created
  • Assign training board to new hires.
 3.8. Microsoft Power Automate
  • Connection: Common Data Service, Outlook, Teams
  • Track completions, schedule check-ins, and send reminders.
 3.9. Google Workspace
  • Google Sheets API: Append/Read rows
  • Update completion status for shared HR reporting.
 3.10. Atlassian Jira
  • Automation: Issue Created (Training Needs)
  • Assign training sub-tasks by team.
 3.11. Slack
  • API: Chat.postMessage and Reminders.add
  • Send training prompts and completion reminders.
 3.12. Salesforce
  • Process Builder: New Employee/Change of Role
  • Assign required training tasks and log statuses.
 3.13. Zoom
  • API: Meeting/Webinar Registration
  • Automate invites to scheduled instructor-led trainings.
 3.14. Moodle
  • Web Service: core_course_assign_roles
  • Assign learners to courses and track completion.
 3.15. Litmos
  • API: AssignUsersToCourse
  • Enroll users on activation in HRIS.
 3.16. Saba Cloud
  • API: Learning Assignment and Completion
  • Assign and pull completion data automatically.
 3.17. LinkedIn Learning
  • Admin API: Create Group Assignment
  • Assign recommended training modules.
 3.18. Trello
  • Power-Up Automation: Card Creation (Training)
  • Assign checklist for new employee onboarding.
 3.19. SendGrid
  • API: Create Scheduled Email
  • Send automated training invitations and reminders.
 3.20. Twilio SMS
  • API: messages.create
  • Deliver SMS reminders for overdue training.
 3.21. Google Calendar
  • API: Events.insert
  • Add training sessions to employee calendars with RSVP tracking.
 3.22. DocuSign
  • API: EnvelopeCreation
  • Send required training policy documents for e-signature.
 3.23. ServiceNow
  • Flow Designer: HR Case Creation
  • Create case when training overdue or incomplete.

Benefits

 4.1. Reduces manual tracking tasks and administrative overhead.
 4.2. Ensures compliance with aviation industry regulations and role certifications.
 4.3. Improves onboarding speed and employee engagement.
 4.4. Minimizes training gaps and reduces compliance risk via timely reminders.
 4.5. Consolidates training records for easy audit and reporting.
 4.6. Facilitates cross-platform interoperability and data consistency.