Leave request and approval automation

Purpose

1. Streamline leave requests and approval workflow for agricultural machinery manufacturing companies, enabling employees to request time off digitally and managers to approve/decline efficiently.

2. Ensure compliance with labor regulations and internal policies, maintain accurate absence records, and automate notifications and reporting.

3. Integrate with payroll, HRM, and calendar systems to update leave balances, prevent scheduling conflicts, and maintain workforce visibility across manufacturing sites and corporate offices.

Trigger Conditions

1. Employee submits digital leave request via web portal, mobile app, or HR chat interface.

2. Manager or HR receives notification and approves or rejects request.

3. Leave status updates trigger confirmations to requester and system logs adjustments.

4. Edge conditions: policy violation, insufficient balance, overlapping with critical production schedules.

Platform Variants

1. Microsoft Power Automate

 • Feature: Automated workflows with “When a new item is created” in SharePoint/Forms.
 • Config: Trigger on HR SharePoint Leave form submission.

2. SAP SuccessFactors

 • Feature: Intelligent Services events, Time Off module APIs.
 • Config: POST/GET to TimeOffRequests endpoint.

3. ADP Workforce Now

 • Feature: Events API for Time Off Requests.
 • Config: Configure webhook: /api/v1/hr/timeoffrequest.

4. BambooHR

 • Feature: Time Off Requests API.
 • Config: POST to /api/gateway.php/{domain}/v1/time_off/requests.

5. Oracle HCM Cloud

 • Feature: REST API - Absences resource.
 • Config: POST /hcmRestApi/resources/11.13.18.05/absences.

6. Workday

 • Feature: Workday Web Services (WWS).
 • Config: Submit Request Absence API operation.

7. Google Workspace

 • Feature: Google Forms + Apps Script triggers.
 • Config: On Form Submit → send email/calendar event.

8. Slack

 • Feature: Workflow Builder, Leave Bot API.
 • Config: Trigger: /leave-request command.

9. ServiceNow HRSD

 • Feature: HR Case API, Catalog Item triggers.
 • Config: Trigger record creation on leave request; manager approval task.

10. Salesforce

 • Feature: Process Builder, Leave_Request__c object.
 • Config: Entry event: new Leave Request record.

11. Zoho People

 • Feature: Leave APIs (AddLeave, GetLeaveBalance).
 • Config: POST /leave/add, GET /leave/balance.

12. Jira Service Management

 • Feature: Request Type: Leave Request, Automation rules.
 • Config: Issue created → send approval to manager.

13. DocuSign

 • Feature: eSignature for leave approval, webhooks.
 • Config: Template “Leave Form”, Trigger Completed Event.

14. Office 365 Outlook

 • Feature: Email trigger, Calendar API.
 • Config: New email with subject “Leave Request” starts automation.

15. Monday.com

 • Feature: Board automation, Integration recipes.
 • Config: New item in Leave Requests board → notify manager.

16. Asana

 • Feature: Task creation webhook, Rules automation.
 • Config: New task “Leave Request” triggers approval subtask.

17. Trello

 • Feature: Butler automation, Card triggers.
 • Config: Card moved to “Requests” list notifies HR.

18. Freshservice

 • Feature: Service Request Catalog, Workflow Automator.
 • Config: New service request of type “Leave”.

19. Kronos (UKG)

 • Feature: Workforce Central API, Absence Management.
 • Config: POST /ta/absencerequest endpoint.

20. Twilio SMS

 • Feature: Incoming SMS webhook, Notify API.
 • Config: SMS keyword “LEAVE”, triggers automated reply to confirm.

21. SendGrid

 • Feature: Automated Email Notifications, Inbound Parse Webhook.
 • Config: Email received at “[email protected]” triggers HR process.

22. HubSpot

 • Feature: Ticket/Request Automation, Workflow Triggers.
 • Config: New ticket tagged “HR-Leave” starts workflow.

Benefits

1. Eliminates manual paperwork and reduces errors in leave tracking.

2. Accelerates approvals, ensuring minimal disruption in production scheduling.

3. Compliance with legal requirements, labor agreements, and audit trails.

4. Enhanced visibility of workforce availability for line managers and payroll.

5. Improved employee satisfaction with transparent and rapid responses to leave requests.

6. Real-time data flow to reporting, dashboards, and resource planning.