Payroll data synchronization with time tracking systems

Purpose

1.1. Ensure accurate, real-time payroll data updates by syncing employee hours, absences, overtime, and wage records from time tracking systems to payroll software.
1.2. Minimize manual errors, eliminate duplicate data entry, and automate compliance with industry labor regulations.
1.3. Maintain up-to-date audit trails for regulatory requirements in manufacturing and agricultural settings.

Trigger Conditions

2.1. Scheduled intervals (e.g., end of shift, daily, weekly payroll runs).
2.2. On time tracking entry submission/edit by supervisors or staff.
2.3. Upon HR approval of timesheets or overtime.

Platform Variants

3.1. ADP Workforce Now
• API Endpoint: "Import Time Data" — set to auto-import mapped fields every 24h.

3.2. SAP SuccessFactors
• Integration Center: Schedule SFTP data pulls from time systems and push to payroll module.

3.3. Workday
• Workday Web Services: Launch "Retrieve Time Entries" and batch "Submit Payroll" API calls.

3.4. UKG Pro (UltiPro)
• Web Service: REST “/TimeManagement/TimeImport” endpoint; set recurring job.

3.5. Kronos Workforce Central
• Feature: “Workforce Integration Manager” — auto-export time punches as CSV, triggered nightly.

3.6. BambooHR
• API: "Get Employee Time Tracking" — webhook on new timesheet creation, push to connected payroll.

3.7. Paychex Flex
• Feature: "Payroll Data Import" — enable automated SFTP uploads from time appliance.

3.8. Gusto
• API: “Time Tracking Sync” — configure for hourly batch ingestion at payroll cycle close.

3.9. QuickBooks Payroll
• Integration: “Time Activities” API; poll “Recent Entries” and update payroll ledger.

3.10. Zenefits
• Feature: Enable “Time & Attendance Sync” scheduler for payroll handoff.

3.11. Rippling
• Workflow: "Time Entries Import" API, auto-executed after shift completion.

3.12. Ceridian Dayforce
• Integration Studio: “Payroll Input API” — assign auto-push on finalized timesheet.

3.13. OnPay
• File Import: Map CSV export from time clock to payroll schedule.

3.14. Deputy
• API: "Export Timesheets" — trigger POST to payroll connector.

3.15. TSheets (QuickBooks Time)
• API: "Webhook" on timesheet approval, transmit JSON to payroll batch process.

3.16. Justworks
• Scheduled Sync: Enable “Time Data Import” queue every payroll cut-off.

3.17. Paylocity
• Feature: Set “HR & Payroll Integration” to auto-ingest approved punches from time system API.

3.18. Square Payroll
• Batch Import: Link “Timecards API” with payroll API for recurring syncs.

3.19. Namely
• Integration: Enable “Time Tracking API” push after supervisor approvals.

3.20. Oracle PeopleSoft
• Integration Broker: Configure “Payroll Load” connector and poll for changed time records.

Benefits

4.1. Reduces manual data re-entry and administrative effort.
4.2. Ensures payroll processing reflects all actual work hours promptly.
4.3. Enhances compliance with wage, hour, and reporting legislation.
4.4. Provides auditable records for internal and external audits.
4.5. Increases payroll accuracy and employee trust.