Health and safety training campaign management

Purpose

 1.1. Automate health and safety training campaign management for diving contractor teams to ensure compliance, tracking, documentation, certification, and knowledge transfer.
 1.2. Automate reminders, course access provisioning, status updates, certificate issuances, trainee monitoring, assessment scheduling, and escalation workflows.
 1.3. Automated reporting and analytics keep management proactively informed and ensure regulatory requirements are met without manual oversight.

Trigger Conditions

 2.1. Automate based on new employee onboarding, expiring certifications, policy updates, incident occurrence, scheduled intervals, failed assessment results, or regulatory changes.
 2.2. Triggers can fire from HRIS updates, LMS events, inbound emails, web forms, or third-party compliance platforms.

Platform Variants

 3.1. Microsoft Teams
  • Feature/Setting: Automate message posting via Teams API to notify trainees, e.g., “Webhook → Send message: channel notification to #SafetyTraining.”
 3.2. Slack
  • Feature/Setting: Automate channel alerts for new training modules via chat.postMessage API; “Trigger: scheduled event → Action: push notification.”
 3.3. Google Workspace (Gmail, Calendar, Drive)
  • Feature/Setting: Automate calendar invites for training sessions (Calendar API), course document sharing (Drive API), and email reminders (Gmail API).
 3.4. Zoom
  • Feature/Setting: Use Create Meeting API to schedule and invite trainees to webinars; automate recording sharing after session.
 3.5. Microsoft Outlook
  • Feature/Setting: Automate training invites and track attendee responses with Outlook Calendar API.
 3.6. SAP SuccessFactors
  • Feature/Setting: Automate assignment of training modules with Learning Management APIs; update user certification status post-completion.
 3.7. Workday
  • Feature/Setting: Automate task flows from onboarding to mandatory HSE training completion through Workday Studio APIs.
 3.8. Oracle HCM Cloud
  • Feature/Setting: Automate course registrations and progress tracking using REST APIs for Human Resources and Learning modules.
 3.9. BambooHR
  • Feature/Setting: Automate employee status changes to trigger enrollment in required training using BambooHR API.
 3.10. DocuSign
  • Feature/Setting: Automate sending and signing of policy acknowledgment documents with Envelopes: create API.
 3.11. SurveyMonkey
  • Feature/Setting: Automate post-training feedback solicitation and result capture using Webhooks and Collectors.
 3.12. Twilio SMS
  • Feature/Setting: Automate SMS reminders before and after training events using Twilio Programmable SMS API.
 3.13. SendGrid
  • Feature/Setting: Automate batch email sends for campaign notifications using /mail/send API.
 3.14. LinkedIn Learning
  • Feature/Setting: Assign learning paths automatically to user profiles via Learning API based on HR triggers.
 3.15. Moodle LMS
  • Feature/Setting: Automate course enrollment, progress updates, and certificate issuance via Web Services API.
 3.16. TalentLMS
  • Feature/Setting: Automate assignment, reminders and progress pull using TalentLMS REST API.
 3.17. Google Sheets
  • Feature/Setting: Automate training roster updating and certification status using Sheets API for live dashboards.
 3.18. Dropbox
  • Feature/Setting: Automate uploading and sharing of training resources/documentation via Dropbox API.
 3.19. Salesforce
  • Feature/Setting: Automate tracking completion as milestones on employee records via Salesforce API.
 3.20. Jotform
  • Feature/Setting: Automate data capture for pre-course assessments and pipe submissions to HR via Webhooks.
 3.21. Zendesk
  • Feature/Setting: Automate ticket creation/escalation for missed or failed compliance training via Zendesk API.
 3.22. Power BI
  • Feature/Setting: Automate visualization and dashboarding of training performance and compliance metrics via Power BI API.
 3.23. Adobe Sign
  • Feature/Setting: Automate signature collection for key safety acknowledgments with API “POST /agreements.”
 3.24. Asana
  • Feature/Setting: Automate task tracking for training assignments and deadlines via Asana Tasks API.

Benefits

 4.1. Automates compliance by scheduling and tracking mandatory health and safety training for all diving contractor staff.
 4.2. Reduces manual oversight, ensuring correct courses and deadlines are met through automated reminders/escalations.
 4.3. Centralizes audit trails and automates reporting for regulatory inspections and management review.
 4.4. Automating document workflow reduces administrative bottlenecks and streamlines employee onboarding and periodic recertification.
 4.5. Enhances safety culture by automating knowledge reinforcement, feedback loops, and policy rollout.