Bulk upload and processing of citizen registration forms

Purpose

1.1 Automate bulk intake, validation, and digital processing of citizen Aadhaar registration forms for identity enrollment, minimizing manual data entry, error rates, and turnaround time.
1.2 Integrate OCR, form parsing, deduplication, and e-signature workflows; auto-upload forms from multiple sources, flag duplicates, trigger backend checks, and update central Aadhaar databases; real-time status updates to submitters.
1.3 Ensure full compliance with government data mandates, accessibility, audit trails, and secure PII handoff to national systems.

Trigger Conditions

2.1 Batch file drop (CSV, PDF, Excel, scanned images) detected in secure upload folder, SFTP, or e-mail.
2.2 Manual trigger from center dashboard for periodic bulk processing.
2.3 API webhook from kiosk or third-party collection agencies submitting registration packets.

Platform Variants

3.1 Microsoft Power Automate
• Trigger: "When a file is created in OneDrive/SharePoint" — configure directory, file types (e.g., .pdf, .csv), schedule.
• Action: "Extract text from PDF" and connect to "AI Builder Form Processing".
3.2 UiPath
• Activity: "Get Queue Items" for registration batch jobs; "Document Understanding" for OCR parsing.
3.3 Zapier
• Trigger: "New File in Folder (Google Drive/Dropbox)"
• Action: "Parse Document" + "Webhooks: POST" for API upload.
3.4 Google Cloud Vision API
• Function: "text_detection" for extracting data from scanned Aadhaar forms.
3.5 AWS Textract
• Function: "AnalyzeDocument" API for form-based data extraction; "StartDocumentAnalysis" for async batches.
3.6 DocuSign
• Feature: "Bulk Send" with template mapping; automate triggering e-signature on each registration form.
3.7 Adobe Sign
• Setting: "MegaSign" bulk agreement workflow; feed in document list and return completion status.
3.8 IBM RPA
• Action: "Read File", "Extract Structured Data" for identity records, "Call REST API" for submission.
3.9 Kofax RPA
• Bot: Input Folder Watch, "Convert Document to Text", "Invoke REST API" for database update.
3.10 Make (Integromat)
• Trigger: "Watch Files in Folder" (Box, Google Drive, FTP), "Text Parser", then "HTTP Make a Request" to Aadhaar backend.
3.11 Salesforce Flow
• Process: "Platform Event-Triggered Flow" for form uploads in Experience Cloud, "Apex Action" for deduplication logic.
3.12 Google Apps Script
• Event: "onFormSubmit" for Google Forms, "DriveApp.getFilesByType" for batch OCR and upload to endpoint.
3.13 Blue Prism
• Object: "Work Queue" for intake, "Document Automation" for parsing registration fields.
3.14 ServiceNow IntegrationHub
• Flow: "File Import Action", "REST Step" for Aadhaar submission, "Flow Designer" for status update.
3.15 MuleSoft
• Component: "SFTP connector" for file fetching, "DataWeave" for transformation, "HTTP Request" to government registry.
3.16 Oracle Integration Cloud
• Integrator: "FTP Adapter" for form batches, "Document Recognition" embedded AI, "SOAP/REST Adapter" for backend.
3.17 Smartsheet
• Action: "Attachments to Row" collect forms, "Data Shuttle Workflow" to extract fields and sync with backend.
3.18 Airtable Automations
• Trigger: "New attachment added" in registration table, "Run a script" for parsing and webhook call.
3.19 ElasticSearch Ingest
• Pipeline: "Attachment Processor" for scanned forms, "Ingest Pipeline" to auto-index identity info.
3.20 Postman Monitors
• Collection run: "Bulk Form Submission" API test, validate entries, post to Aadhaar registration endpoint with error alerts.

Benefits

4.1 Reduces manual handling, slashing errors and improving registration accuracy.
4.2 Speeds up citizen onboarding with automated data validation and instant backend transmission.
4.3 Enables large-scale, secure, and compliant government identity drives from multiple intake channels.
4.4 Ensures real-time monitoring, comprehensive audit, and fast feedback to applicants and operators.
4.5 Scalable to regional/national rollout, supporting mass digitization and public service accessibility.