Class schedule assignment and updates notifications

Purpose

1.1. Automate assigning instructors to aero dance classes, ensuring schedules sync across platforms and updates reach staff instantly.
1.2. Streamline recurring adjustments, instructor swaps, and bulk notifications.
1.3. Eliminate manual entry errors and miscommunication between coordinators, instructors, and front desk staff.
1.4. Handle cross-channel sync (SMS, email, app push) of class schedules and urgent changes.
1.5. Provide real-time class rosters, instructor shift tracking, and last-minute change alerts to all parties.

Trigger Conditions

2.1. New aero dance class added to management system.
2.2. Staff shift/availability updates.
2.3. Manual override or on-demand re-assignments by admin.
2.4. Changes in class location or cancellation.
2.5. Instructor records leave or shift swap request.
2.6. Periodic (daily/weekly) automated refresh for upcoming schedules.

Platform variants

3.1. Google Calendar
• API: Calendar Events — auto-create/update/delete event for class schedules with instructor as guest.
• Feature: Webhook listener for changes in scheduling sheets.

3.2. Microsoft Outlook
• API: Calendar REST API — automate event creation, updates, or cancellation notifications to all assigned staff.

3.3. Twilio SMS
• API: Programmable Messaging — send class or schedule change SMS to instructors.
• Feature: Message templates using instructor/contact variables.

3.4. Slack
• API: Chat.postMessage — post notification to instructor coordination channels.
• Feature: Direct staff tagging for actionable shifts.

3.5. Microsoft Teams
• API: Graph API for messages — send notifications or updates to channel or direct messages.

3.6. SendGrid
• API: Mail Send — dispatch custom schedule update emails to instructor rosters.

3.7. Mailchimp
• API: Campaigns — bulk class update announcements to staff mailing lists.

3.8. Discord
• API: Send Message — real-time push updates in staff “Shift Alerts” channel.

3.9. Telegram
• Bot API: SendMessage — instant notifications for urgent or same-day assignments.

3.10. WhatsApp Business
• API: Message template — distribute schedule and roster changes.

3.11. Zoom
• API: Meeting Management — auto-generate online class links and notify instructors.

3.12. Asana
• API: Task creation — assign and update instructor schedule as tasks, with due reminders.

3.13. Trello
• API: Card creation — new class assignments as cards on coordination board.

3.14. Airtable
• API: Records — sync schedule database, trigger update notifications to mapped contacts.

3.15. Notion
• API: Database update — push changes to “Instructor Schedules” database, notify via email integration.

3.16. Salesforce
• API: Create/Update Event — auto-assign instructor shifts in CRM, send notification.

3.17. Zoho CRM
• API: Events/Tasks module — schedule and send instructor class alerts.

3.18. HubSpot
• API: Engagements — calendar event sync and staff notifications.

3.19. monday.com
• API: Item creation/update — reflect instructor assignments on schedule boards, notify assignees.

3.20. Basecamp
• API: To-Do/Message Board — auto-update notifications on team stream.

3.21. ZoomInfo
• API: Contact update — verify and update contact details for notification delivery.

3.22. Facebook Workplace
• API: Send message — notify staff via group or direct messages.

3.23. Pushover
• API: Push notifications — send real-time alerts to instructor mobile devices.

3.24. Zapier Webhooks
• API: Receive/Trigger — orchestrate triggers among disparate notification apps.

Benefits

4.1. Dramatically reduce coordinator workload for class assignment and notifications.
4.2. Prevent scheduling conflicts and missed updates.
4.3. Achieve multi-channel coverage — SMS, email, push, and messaging apps.
4.4. Guarantee prompt delivery of time-sensitive updates.
4.5. Build an auditable log/trail of changes, assignments, and read receipts.
4.6. Integrate with HR and payroll systems for error-free shift tracking.
4.7. Enable scalable operations during peak enrollment or instructor turnover.