Staff birthday and work anniversary notifications

Purpose

1.1. Automatically recognize staff birthdays and work anniversaries, notifying relevant personnel via preferred communication channels to foster team morale, appreciation, and engagement in aerial dance class settings.
1.2. Aggregate date-sensitive info from unified staff directories, updating and communicating accordingly for seamless coordinator awareness and prompt, personalized team acknowledgment.

Trigger Conditions

2.1. Date matches a staff member’s birthday or work anniversary within HR/staff database.
2.2. Recurrence checks daily at specified hour to detect upcoming event.
2.3. Triggers as soon as match confirmed, or at lead time (e.g., notify manager 3 days before).

Platform Variants

1. Twilio SMS

• Feature: Programmable Messaging API
• Setting: Configure SMS workflow; endpoint to send to manager/staff group number.

2. SendGrid

• Feature: Email API v3
• Setting: Automated templated emails with detected event data as dynamic fields.

3. Slack

• Feature: Incoming Webhooks
• Setting: Set up webhook URL, push birthday message into #staff-updates channel.

4. Microsoft Teams

• Feature: Microsoft Graph API
• Setting: Post message to Teams group; deploy permissions for automated notification posting.

5. Google Calendar

• Feature: Calendar Events API
• Setting: Insert all-recurring event items for birthdays/anniversaries, set notifications.

6. Outlook 365

• Feature: Calendar REST API
• Setting: Auto-create appointment reminders, email to management with event detail.

7. Zapier

• Feature: Webhooks & Apps Integration
• Setting: Trigger on Google Sheets/HR database change, send to comms apps.

8. Airtable

• Feature: Automations
• Setting: Schedule run to check date fields; initiate notification flow.

9. HubSpot

• Feature: Workflows
• Setting: Custom property (Birthday/Anniversary); email/Slack push on property match.

10. BambooHR

• Feature: Webhooks
• Setting: Deliver staff date events to notification pipeline on field match.

11. Workday

• Feature: REST Integrations
• Setting: Query employee milestones, export for comms channel delivery.

12. Asana

• Feature: Project Automation Rules
• Setting: Auto-create celebratory task or comment for team leader on key dates.

13. Monday.com

• Feature: Automations
• Setting: Trigger message/email on date column match; assign to HR lead.

14. Notion

• Feature: API Integration
• Setting: Read database, trigger notification through integrations per date logic.

15. Pipedrive

• Feature: Activity & Automation
• Setting: Set up recurring activity reminder for relevant staff events.

16. Salesforce

• Feature: Process Builder
• Setting: Scheduled flows to generate event notification for user field match.

17. Discord

• Feature: Bot Webhook
• Setting: Automated message to staff/instructor channel on event day.

18. Mailchimp

• Feature: Campaign API
• Setting: Dynamic segment by date property, send birthday/anniversary celebration email.

19. Google Chat

• Feature: Webhook
• Setting: Push greeting into dedicated group or direct message to coordinators.

20. Trello

• Feature: Butler Automation
• Setting: Card comments or alerts for birthdays/work anniversaries as checklist events.

Benefits

4.1. Zero manual tracking of milestone events.
4.2. Rapid, fail-safe appreciation for staff, boosting engagement.
4.3. Multiple channels tailored to staff preferences enable maximum participation.
4.4. Consistent, timely celebrations strengthen team morale and retention.
4.5. Administrative time savings and decreased oversight errors.