Document version control and approval flow

Purpose:

1.1 Ensure systematic document updates, collaboration, and traceable version history for contracts, specs, and engineering drawings within the aluminum frames wholesale supply chain.
1.2 Streamline multi-level approval and prevent duplication/errors by synchronizing document revisions across procurement, sales, and production.
1.3 Enhance regulatory compliance, internal transparency, and secure sharing with authorized teams and stakeholders.

Trigger Conditions:

2.1 New document uploaded to shared folder/storage.
2.2 Document check-in/check-out action in digital asset management.
2.3 Approval request created or status changed.
2.4 Comments added or modifications logged by team member.
2.5 Deadline reminders or pending approvals reaching set time threshold.
2.6 Changes in project management status referencing linked document.

Platform Variants:

3.1 Google Drive
• API: drive.files.create, drive.files.update (trigger on new/updated files)
3.2 Microsoft SharePoint
• Feature: Versioning settings, Approval workflows; use Graph API for item updates
3.3 Dropbox Business
• API: /files/upload, /files/list_revisions (track and sync file events)
3.4 Box
• API: POST /files/content, File Version Info; webhook for file events
3.5 DocuSign
• API: Envelopes:create, Envelopes:status (automate approval stages)
3.6 Adobe Sign
• Feature: Workflow Automation, Document routing; API agreement creation
3.7 PandaDoc
• API: Document versioning, POST /documents workflow updates
3.8 OneDrive for Business
• API: drive/root/children (file version events, approval status changes)
3.9 Notion
• API: page update events, comments, status property changes
3.10 Monday.com
• API: item change webhook, status update for approval pipelines
3.11 Slack
• Feature: Workflow Builder, file events webhook integration
3.12 Jira
• API: Issue/attachment updates, approval custom fields, webhook on status change
3.13 Trello
• Feature: Card attachment added/changed, checklist completion trigger
3.14 Asana
• API: Task comment/attachment webhook; custom approval fields
3.15 Smartsheet
• Feature: Attachment added, row status changed, Approval request automation
3.16 SAP Document Management
• API: /api/v1/documents, Approval flow in Document Center
3.17 Zoho WorkDrive
• API: File upload/update, Notification on approval requests
3.18 Egnyte
• API: /fileops/upload, /metadata/versions, Permission automation
3.19 Alfresco
• API: /nodes/{nodeId}/versions, Workflow instances API
3.20 Confluence
• API: Page update webhook, Approval add-on workflow events

Benefits:

4.1 Eliminates manual tracking and misalignment across departments.
4.2 Ensures clear and auditable document revision history.
4.3 Accelerates approval cycles and project timelines.
4.4 Minimizes risk of outdated or unauthorized documents in use.
4.5 Supports compliance by maintaining verifiable approval chain.
4.6 Enhances cross-team communication and reduces redundant efforts.