Internal announcements and policy update notifications

Purpose

1.1. Automate the distribution of internal announcements and policy update notifications to all staff in real-time, ensuring critical safety, compliance, and operational changes reach every team.
1.2. Automates centralized documentation by pushing updates to intranet, chat channels, emails, SMS, and internal knowledge bases.
1.3. Ensures rapid acknowledgement and traceability for each announcement, automating compliance validation.
1.4. Automates reminders and follow-ups until required confirmations are received from recipients.

Trigger Conditions

2.1. New policy is published or edited by HR, compliance, or management platforms.
2.2. Scheduled periodic policy review dates.
2.3. Manual request from authorized personnel for announcement distribution.
2.4. Automated detection of regulatory requirements for announcement, parsed from incoming feeds.

Platform Variants

3.1. Microsoft Teams
• Feature/Setting: "Send message to channel" with Graph API; automate posting docs/updates to dedicated channels.
3.2. Slack
• Feature/Setting: "chat.postMessage" via Slack API; automated bot posts updates in #policy-announcements.
3.3. Twilio SMS
• Feature/Setting: "Messages" API; automate broadcast SMS to staff mobile numbers on policy changes.
3.4. SendGrid
• Feature/Setting: "Mail Send" API; mass-automate formatted HTML policy update emails.
3.5. OneDrive
• Feature/Setting: "File Create/Update" via Graph API; automates document version storage and alerts on file changes.
3.6. Google Chat
• Feature/Setting: "Spaces.messages.create" API; automate bot notifications to company spaces.
3.7. Gmail
• Feature/Setting: "Users.messages.send" API; automates emailing announcements with read receipt requests.
3.8. Salesforce
• Feature/Setting: "Chatter Post" API; automatically broadcasts updates to Chatter groups.
3.9. Monday.com
• Feature/Setting: "create_update" API; automate item updates or notifications board-wide.
3.10. Asana
• Feature/Setting: "Create Task" API; automate task creation/assign for policy review with due dates.
3.11. Jira
• Feature/Setting: "Create Issue" API; auto-issue creation for embedded announcement compliance tasks.
3.12. Notion
• Feature/Setting: "Pages.create" API; automates policy page generation or update log.
3.13. SharePoint
• Feature/Setting: "Create News Post" via Graph API; automates intranet announcements.
3.14. Workplace by Meta
• Feature/Setting: "POST /groups/{group-id}/feed" API; post automatedly to staff groups.
3.15. Zoho People
• Feature/Setting: "Add Announcement" API; automates HR-led notifications.
3.16. HubSpot
• Feature/Setting: "Marketing Email" API; automate policy update broadcast to contact lists.
3.17. Freshservice
• Feature/Setting: "Announcement Create" API; automate IT service desk policy notifications.
3.18. Trello
• Feature/Setting: "Add Card" API; automates announcement cards on a policy board.
3.19. Airtable
• Feature/Setting: "Create Record" API; logs announcement details and confirmation tracking.
3.20. Intercom
• Feature/Setting: "Send Message" API; automated chat notification to logged-in users.

Benefits

4.1. Automates full-coverage information dissemination, minimizing manual oversight.
4.2. Secures compliance via automated tracking, escalation, and reminders.
4.3. Ensures standardized multi-channel reach (chat, email, SMS, boards).
4.4. Accelerates information flow, automating the change management process.
4.5. Reduces human error by automating repetitive update and reminder tasks.
4.6. Automates compliance reporting and audit trails for regulatory requirements.
4.7. Boosts workforce engagement by automating interactive and timely updates.