Internal Communication and CollaborationPurpose
1.2. Reduce manual follow-up by HR, automating notifications to staff via multiple channels.
1.3. Automator tracks late submissions, escalates reminders, and generates aggregated reports for management.
1.4. Automate data consolidation into HRIS or payroll systems to streamline payroll cycle.
1.5. Automatedly set custom schedules for reminders based on company policies and compliance needs.
1.6. Provide traceability and audit trail by automating logs of submissions/reminders.
Trigger Conditions
2.2. Automatedly fire reminders to users marked as "pending" in timesheet databases.
2.3. Manual trigger for ad-hoc requests from HR team.
2.4. Trigger on submission event for immediate confirmation/receipt automation.
2.5. Automate escalation triggers for overdue timesheets.
Platform Variants (API/function to automate for each):
• Feature: Schedule automated reminders via Teams bot message.
• Sample setting: Use Bot Framework API to POST scheduled reminder messages to user chats.
3.2. Slack
• Feature: Automate direct message or channel alert for timesheet reminders.
• Sample setting: chat.postMessage API automated for users with "timesheet incomplete" status.
3.3. Twilio SMS
• Feature: Automate SMS notifications for timesheet reminders.
• Sample setting: Use Messages API, trigger with list of pending phone numbers.
3.4. SendGrid
• Feature: Automatedly send bulk reminder emails.
• Sample setting: /mail/send API, personalize with user name/timesheet link.
3.5. Gmail
• Feature: Automate personalized email reminders via OAuth.
• Sample setting: Automator uses Gmail API to automatedly send reminders.
3.6. Outlook 365
• Feature: Automate reminder emails within corporate Outlook.
• Sample setting: Microsoft Graph API, /sendMail endpoint.
3.7. Google Calendar
• Feature: Automate calendar event with reminder for timesheet submission.
• Sample setting: Events.insert API with timed notification emails.
3.8. SAP SuccessFactors
• Feature: Automate fetching and updating timesheet statuses.
• Sample setting: OData API /EmployeeTimesheet endpoints.
3.9. Workday
• Feature: Automated workflow to pull timesheet status and trigger reminders.
• Sample setting: Workday REST API /workers/{id}/timesheets.
3.10. BambooHR
• Feature: Automate retrieve/push timesheet info and automate reminder workflow.
• Sample setting: BambooHR API /timesheets endpoint.
3.11. ServiceNow
• Feature: Automate incident/task creation for unsubmitted timesheets.
• Sample setting: Table API to create tasks for HR follow-up.
3.12. Salesforce
• Feature: Automated case/task creation and email for timesheet reminders.
• Sample setting: REST API /services/data/vXX.0/sobjects/Task.
3.13. Zoho People
• Feature: Automate timesheet tracking and reminder actions.
• Sample setting: Zoho People Timesheet API, /timesheets endpoint.
3.14. Jira
• Feature: Automate ticket creation for overdue timesheet submissions.
• Sample setting: Jira REST API /issue.
3.15. HubSpot
• Feature: Automate workflow enrollment for reminding contacts on submission.
• Sample setting: Workflows API, enrollee add with timesheet fields.
3.16. Asana
• Feature: Automate task creation per pending user for reminders.
• Sample setting: Tasks API, POST to /tasks with due date set.
3.17. Monday.com
• Feature: Automatedly update board items and notify assignees.
• Sample setting: GraphQL API, update item and create notification.
3.18. PagerDuty
• Feature: Automated escalation for critical timesheet deadlines.
• Sample setting: Incidents API, trigger for users still pending after N reminders.
3.19. Smartsheet
• Feature: Automate sheet update and send automated notifications.
• Sample setting: Update rows API, Alert users on changes.
3.20. Trello
• Feature: Automate card creation in “Reminders” board for pending submissions.
• Sample setting: Cards API, create new card assigned to employee.
Benefits
4.2. Increases timely compliance and accurate payroll, automated by systematic reminders.
4.3. Automating multi-channel communication—SMS, email, chat—maximizes reach.
4.4. Automated escalation ensures management visibility for persistent non-compliance.
4.5. Enables real-time tracking and audit via automated logs and reporting.
4.6. Automatedly improves employee accountability and documentation.
4.7. Supports integration with cloud HRIS for seamless records and payroll automation.