Training session scheduling and reminders

Purpose

1.1. Automate end-to-end scheduling, confirmation, and reminders for Isuzu dealer internal training sessions.
1.2. Automatedly gather availability, calendar data, roster participants, reserve resources, send calendar invites, and issue periodic multi-channel reminders.
1.3. Automate reporting on attendance, send follow-ups, and archive session records for compliance.

Trigger Conditions

2.1. New training requirement entered by HR/admin in an HR platform or form.
2.2. Training event creation in shared calendar or LMS triggers automated scheduling workflow.
2.3. Employee self-enrollment or mandatory completion deadline triggers session and automates reminders.

Platform Variants

3.1. Microsoft Outlook Calendar (API)
• Feature/Setting: Automate event creation and attendee invites with Outlook Calendar Graph API.
3.2. Google Calendar (Calendar API)
• Feature/Setting: Automate calendar event insertion and auto-reminders using Google Calendar API.
3.3. Zoom (Meeting API)
• Feature/Setting: Automate scheduled Zoom meeting creation and URL distribution via Create Meeting endpoint.
3.4. Slack (Reminders & Messaging API)
• Feature/Setting: Automate reminder scheduling, attendee confirmation polls, and direct notifications via chat.postMessage and reminders.add.
3.5. Twilio (SMS API)
• Feature/Setting: Automate SMS reminders and confirmations by triggering sendMessage endpoint.
3.6. SendGrid (Mail Send API)
• Feature/Setting: Automate templated email reminders and RSVP requests using /mail/send.
3.7. Microsoft Teams (Bot Framework API)
• Feature/Setting: Automate meeting reminders, join links, and feedback requests via proactive messaging.
3.8. SAP SuccessFactors (Employee Central API)
• Feature/Setting: Automate pulling employee rosters and updating compliance records via OData API.
3.9. Workday (HCM API)
• Feature/Setting: Automate HR triggers based on Workday learning module completions and assignments.
3.10. BambooHR (Webhook & API)
• Feature/Setting: Automate scheduling triggers and track participation via BambooHR Custom Webhooks.
3.11. Salesforce (Apex REST API & Calendar Events)
• Feature/Setting: Automate event creation, custom notifications, and attendance tracking via Apex triggers.
3.12. Outlook 365 (Power Automate connector)
• Feature/Setting: Automate multi-step workflows for session scheduling and sequence reminders.
3.13. Asana (Tasks API)
• Feature/Setting: Automate training session assignment and follow-ups as Asana tasks for individuals/teams.
3.14. Trello (Card API)
• Feature/Setting: Automate card creation for sessions and add checklist reminders using the Trello API.
3.15. HubSpot (Workflows & Email API)
• Feature/Setting: Automate invitation, follow-up, and tracked opens/clicks using workflows and transactional emails.
3.16. Mailchimp (Transactional API)
• Feature/Setting: Automate email training reminders and attendee segmentation dynamically.
3.17. Zoho People (API & Reminders)
• Feature/Setting: Automate trigger-based reminders and event creation linked to employee records.
3.18. ZoomInfo (Enrich API)
• Feature/Setting: Automate attendee roster validation and email enrichment to ensure up-to-date contacts.
3.19. Google Forms (Apps Script Triggers)
• Feature/Setting: Automate scheduling and track RSVP submissions, auto-send personalized calendar events.
3.20. Monday.com (Automations API)
• Feature/Setting: Automate training session boards, due dates, and automated reminder notifications.

Benefits

4.1. Save HR and manager time by automating repetitive scheduling and reminders.
4.2. Ensure zero missed sessions with fully automated, multi-channel reminders.
4.3. Centralized, auditable training participation records for compliance automation.
4.4. Increase training completion rates with automated nudges and escalations.
4.5. Automate feedback capture and follow-up tasks, closing the loop on session delivery.
4.6. Scalable—handle large Isuzu dealer teams and multi-location coordination through automation.