Leave request approvals and notifications

Purpose

1.1. Streamline leave request intake, approval routing, status tracking, and team notifications for acoustical consultants, reducing manual HR workload and ensuring clear, prompt communication between staff and management about all leave statuses—planned, pending, rejected, and approved.
1.2. Integrate with HRIS, communication, and calendar systems to automate request forms, approvals (single or multi-level), automatic leave balance updates, instant notifications, and compliance record-keeping.

Trigger Conditions

2.1. Employee submits a digital leave request form via portal, app, or email.
2.2. Manager or HR approval or rejection action is performed.
2.3. Scheduled notification triggers for reminders or expiring approvals.
2.4. Calendar date matches leave start date for reminders.

Platform Variants

3.1. Microsoft Teams
• Adaptive Cards for leave requests; Action-based flows via Graph API POST /teams/{id}/channels/{id}/messages
3.2. Slack
• Interactive message buttons; Configure via chat.postMessage API and leave-approval slash commands
3.3. Google Workspace (Sheets, Forms, Calendar)
• Google Form as intake; Apps Script for processing; Calendar API insert/delete for leave events
3.4. Microsoft Outlook/Office 365
• Rules for auto-email; Use Graph API for calendar event automation (POST /me/events)
3.5. BambooHR
• Use Leave Request API POST /time-off/requests for submission and GET for retrieval
3.6. Zoho People
• API call: POST /leave/requests; automate approval with PUT /leave/requests/{id}
3.7. SAP SuccessFactors
• EC Time-Off OData API; automate requests POST/PUT EmployeeTime entity
3.8. Workday
• Human Resources REST or SOAP API – Absence Request POST/GET integration
3.9. Monday.com
• Item creation via API v2 mutation for leave requests; column updates for approvals
3.10. Asana
• Task creation via tasks endpoint; approvals through custom fields update
3.11. Jira (Atlassian)
• Issue type "Leave Request"; Jira REST API POST /issue and transition endpoint for approval
3.12. Trello
• Card creation via POST /1/cards; labels and checklist updates for status
3.13. Google Chat
• Webhooks for bot notification; leave data pushed via spaces.messages.create
3.14. Twilio SMS
• Automated SMS via Message API POST /2010-04-01/Accounts/{AccountSid}/Messages.json for reminders
3.15. SendGrid
• Transactional Email API for notifications; Mail Send endpoint POST /mail/send
3.16. Salesforce
• Custom object for leave; Apex triggers and REST API POST /services/data/vXX.X/sobjects/
3.17. Zoho CRM
• Workflow automation using leave module with API POST /crm/v2/Leads
3.18. ServiceNow
• Service Catalog Item for leave; workflow engine for approvals; API Table POST/GET
3.19. ClickUp
• Task API: Create leave task, status field for approval; update with PUT /api/v2/task/{task_id}
3.20. Notion
• Database item addition via Notion API /v1/pages POST, property update on approval
3.21. DocuSign
• Envelope API for digital sign-off on special leave; Notifications via Connect webhooks
3.22. Freshservice
• Service Request automation via API POST /api/v2/requests; approval via workflow automator

Benefits

4.1. Minimizes delays in leave request handling and approvals with real-time task routing.
4.2. Reduces manual HR work and risks of errors or omissions in leave records.
4.3. Ensures accurate, instant communication across teams and management about availability and absences.
4.4. Creates tamper-proof audit trails for compliance and reporting.
4.5. Provides transparent leave status updates to staff and supervisors for better planning.
4.6. Enables mobile-first, 24/7 access and responsiveness for staff working on-site or remotely.
4.7. Supports easy scalability for growing teams and integration with additional HR or communication tools.