Purpose
1. Automate regular backup of sensitive and operational internal documents for archaeological museum operations to ensure regulatory compliance, operational continuity, loss recovery and preservation of digital records.
2. Automating backup frequency—hourly, daily, or weekly—depending on document type, sensitivity, and legal retention requirements.
3. Automator ensures digital copies are instantly available in case of hardware failure, accidental deletion, malicious activity, or disaster recovery scenarios.
4. Automation manages version control, file deduplication, secure offsite archiving, and audit trails for all museum administrative documents, researcher archives, and exhibit installation plans.
Trigger Conditions
1. New document creation in shared drive or folder.
2. Existing document modifies or updates detected by the automation monitor.
3. Scheduled time interval (e.g., every night at 2 a.m.) as configured in the backup automator.
4. Manual trigger from authorized staff for immediate off-cycle backup.
5. Detection of critical file types (e.g., contracts, curatorial notes) added or altered in source.
Platform Variants
1. Google Drive
• Feature/Setting: Google Drive API — configure “Changes: Watch” or “Files: list & export” for automated synchronization of changed documents.
2. Dropbox
• Feature/Setting: Dropbox API / Webhooks — set “/files/list_folder/” and “/files/download” endpoints for automating backup processes.
3. Microsoft OneDrive
• Feature/Setting: OneDrive REST API — enable “delta” tracking with “/drive/root/delta” for automation of document backup.
4. Box
• Feature/Setting: Box API (“Events” and “Files” endpoints) — trigger automated backup on upload or changes with “webhook-triggered” automation.
5. AWS S3
• Feature/Setting: S3 “PutObject” event notifications/CloudWatch Rules to automate copying files from source directories.
6. Azure Blob Storage
• Feature/Setting: Event Grid integration with “BlobCreated” or “BlobModified” triggers to automate document ingestion.
7. Backblaze B2
• Feature/Setting: B2 API (“b2_upload_file”) for automating document upload after file system monitoring detects changes.
8. pCloud
• Feature/Setting: pCloud API “file/put” — automate pushing backup files on schedule or upon change/event.
9. Nextcloud
• Feature/Setting: WebDAV or Nextcloud API, monitor changes and automate copying new files to backup storage.
10. Synology NAS
• Feature/Setting: Cloud Sync package — schedule automated folder sync jobs to external platforms.
11. Wasabi Hot Cloud Storage
• Feature/Setting: S3-compatible API – automate “PUT” requests for immediate or periodic document backups.
12. Citrix ShareFile
• Feature/Setting: ShareFile API — automate “Items: Upload” endpoint for backing up selected folders.
13. Egnyte
• Feature/Setting: Egnyte API “Files Upload” — monitored backup automation from staged folders.
14. Zoho WorkDrive
• Feature/Setting: WorkDrive API, use “Files: Create/Upload” automatedly upon file change events.
15. iDrive
• Feature/Setting: Automated backups via desktop agent “Backup Now” scripting or API calls for automation.
16. Acronis Cloud
• Feature/Setting: Acronis Cyber Protect API — automate “Backup Plan” creation for designated folders.
17. Tresorit
• Feature/Setting: Tresorit API—automate file uploads and backup folder synchronization jobs.
18. Mega
• Feature/Setting: Mega API, automate “upload” command scripts for changed items.
19. OwnCloud
• Feature/Setting: OwnCloud API or WebDAV—automates file sync or backup copy tasks.
20. FTP/SFTP Server
• Feature/Setting: Automator scripts using lftp or WinSCP CLI—scheduled uploads for automated backups.
21. IBM Cloud Object Storage
• Feature/Setting: S3 API—scripted automation of “PUT” commands for document backup.
22. Google Cloud Storage
• Feature/Setting: Cloud Functions triggered on bucket write events—automates archival routing.
23. Veritas Backup Exec
• Feature/Setting: Automated backup policies for selected folders with time- or change-based triggers.
24. Duplicati
• Feature/Setting: Scheduled automated backup jobs with encryption and versioning features.
Benefits
1. Automates labor-intensive backup processes, ensuring consistent, error-proof digital preservation.
2. Automatedly creates resilient document archives, improving disaster recovery readiness for museums.
3. Reduces risks of data loss, unauthorized access, and compliance breaches through reliable automation.
4. Enhances staff productivity by removing manual tasks from document management workflows.
5. Enables scalable, automatable backup strategies as museum data volumes grow.
Internal Operations & Administration