Internal Operations & Staff ManagementPurpose
1.2. Automated monitoring of stock levels across storerooms, classrooms, and online orders, reducing manual checks.
1.3. Ensures critical supplies are always available for classes, automating alerts when stock drops below threshold.
1.4. Supports seamless class preparation and automates supply chain communications for staff and vendors.
1.5. Enables real-time automated notifications for inventory shortages, automating re-order processes or staff reminders.
Trigger Conditions
2.2. Automated completion of a stock-take or supply audit with low inventory outcome.
2.3. Automation trigger via a new class registration that depletes supplies beyond preset limits.
2.4. Restock automation triggered by scheduled periodic inventory checks.
Platform Variants
• Feature: Inventory flow — Automated trigger on low stock via Excel/SharePoint integration.
• Setting: Configure "When item is modified" + condition on stock quantity, then send Teams/Outlook alert.
3.2. Zapier
• Feature: Connect inventory spreadsheets with Slack/Gmail for automated alerts.
• Setting: Trigger on Google Sheets “New/Updated Row”; Action: Gmail/Slack automated message.
3.3. Google Apps Script
• Feature: Script auto-checks stock sheet and automates email/SMS on low stock.
• Setting: Time-driven trigger → Script scans quantities → Sends automated alert via MailApp/Twilio.
3.4. Shopify Admin API
• Feature: Automated webhook on inventory changes.
• Setting: Configure "inventory_levels/update" webhook; POST to notification endpoint.
3.5. QuickBooks Online
• Feature: Inventory management webhook to automate alerts for depleted stock.
• Setting: App Event “Item Quantity Threshold Reached” → Automated notification email.
3.6. Odoo
• Feature: Automated inventory rules.
• Setting: Inventory Reorder Rule → Automated email/SMS notification.
3.7. Square POS
• Feature: Low-stock notification automation.
• Setting: Enable Inventory Alerts → Automated text/email to staff.
3.8. Lightspeed
• Feature: Automated low-stock alerts.
• Setting: Inventory Notifications — Configure thresholds, automated email.
3.9. Trello
• Feature: Power-Up automation for stock cards.
• Setting: Card moves to “Restock Needed” on automated trigger, automated Slack/Email.
3.10. Slack
• Feature: Workflow automation for inventory.
• Setting: Slack Workflow → Automated message to channel when restock condition met.
3.11. Twilio
• Feature: Automated SMS notifications.
• Setting: Trigger on API call from inventory system, send SMS via Programmable Messaging.
3.12. Airtable
• Feature: Automation for low-stock views.
• Setting: Airtable Automations → Condition on low quantity → Notify via email/Slack.
3.13. Notion
• Feature: Automated task creation for refill actions.
• Setting: Notion API Integration for inventory page ↔ Automated reminder.
3.14. Asana
• Feature: Inventory reminder task automation.
• Setting: When inventory item is low, auto-create task to reorder essential oil.
3.15. Monday.com
• Feature: Automated alerts and task assignments.
• Setting: Automate board action on stock level column reaching minimum.
3.16. SendGrid
• Feature: Automated stock-alert emails.
• Setting: Programmatically send alert via SendGrid Mail Send API on inventory trigger.
3.17. Mailchimp
• Feature: Automated stock notification campaigns.
• Setting: List triggers with new tag "Restock Needed".
3.18. Salesforce
• Feature: Inventory alert workflow automation.
• Setting: Process Builder/Flow automates email and task for low inventory.
3.19. Smartsheet
• Feature: Automated alert workflows for inventory sheets.
• Setting: Notification trigger on quantity below threshold.
3.20. Google Chat
• Feature: Bot-sent automated low-stock alerts.
• Setting: Google Apps Script triggers Chat API.
3.21. HubSpot
• Feature: Automated internal ticket creation for restocking.
• Setting: Workflow triggers new ticket on low-inventory property.
3.22. Freshdesk
• Feature: Automated ticket/alert when class supply is low.
• Setting: Workflow automates ticket or email to purchasing team.
3.23. Webhooks (Generic)
• Feature: Restock automation via API callback.
• Setting: On inventory event, post automated webhook to operations endpoint.
3.24. Discord
• Feature: Bot automated inventory notifications to staff.
• Setting: Discord Bot listens for webhook, sends channel alert.
Benefits
4.2. Automating alert flows speeds up restocking and minimizes class disruptions.
4.3. Automated reporting ensures supply visibility and accountable inventory management.
4.4. Staff receives automated notifications, improving workflow efficiency.
4.5. Automation streamlines vendor orders and cost management through predictive alerts.