Automated team meeting calendar invites

Purpose

1.1. Systematically schedule, update, and manage team meeting calendar invites for acupuncturist practices, ensuring all practitioners and staff receive accurate calendar entries with agenda, location, and participation links.
1.2. Minimize manual admin effort, prevent meeting overlap, centralize attendance tracking, and facilitate consistent, timely communication across in-house and remote teams.
1.3. Include recurring, ad hoc, and multi-team meetings, synchronizing across multiple calendars and notification platforms for full operational visibility.

Trigger Conditions

2.1. Manager or practitioner creates/submits a team meeting request (form, email, chat, calendar input).
2.2. Updates/cancellations of existing meetings.
2.3. Automated triggers from staff onboarding, role changes, or recurring schedule logic (e.g., every Monday, staff shift start).
2.4. Integration-triggered (e.g., practice management software adds a training event).

Platform Variants

3.1. Google Calendar
• API: Calendar.events.insert; configure OAuth, meeting details, attendee emails in payload.
3.2. Microsoft Outlook / Exchange
• API: createEvent; use Microsoft Graph, authenticate user, pass calendarId, event object, participant list.
3.3. Apple Calendar (iCloud)
• CalDAV protocol; POST to /calendars/{user}/events/, payload with VEVENT.
3.4. Zoom
• API: Create Meeting; pass userId, topic, start_time, and settings, retrieve join_url for invite.
3.5. Slack
• API: chat.postMessage; send notifications to channel or user with meeting link/invite details.
3.6. Microsoft Teams
• API: Schedule meeting using /me/events/ endpoint; attach Teams link to event body.
3.7. Webex
• API: Create Meeting; POST to /v1/meetings, specify invitees, agenda, auto-generate link.
3.8. Calendly
• API: Create Scheduled Event; POST to /scheduled_events with invitee, time, location.
3.9. Acuity Scheduling
• API: Add Appointment; POST to /appointments, assign staff, send calendar invites.
3.10. Zoho Calendar
• API: createEvent; submit event details, participants, select calendar.
3.11. Asana
• API: tasks.create_in_workspace; set task as “Meeting” and add collaborators, date/time.
3.12. Trello
• API: createCard; set card title, description as meeting invite, add members, calendarPowerUp sync.
3.13. ClickUp
• API: createTask; task as “Team Meeting,” assign, set due date, attach Zoom/Teams link.
3.14. Notion
• API: createPage; template page titled with meeting details, add users as collaborators.
3.15. Monday.com
• API: create_item; enter board, item as “Meeting,” schedule, notify users.
3.16. HubSpot
• API: crm.objects.meetings.create; set meeting owner, contacts, properties with date/link.
3.17. Salesforce
• API: sobjects/Event; set Subject, WhoId, AttendeeIds, Location, StartDateTime.
3.18. Google Meet
• API: Use Google Calendar events.insert and set conferenceData.createRequest.type as “hangoutsMeet.”
3.19. Outlook.com (consumer)
• API: /me/events; similar to Outlook Exchange method, personal Microsoft accounts.
3.20. Facebook Workplace
• API: workplace.com/events; create event, invite group/channel, post meeting details.
3.21. BambooHR
• API: createCompanyEvent; POST meeting details, assign staff, send email/calendar invite via HRIS.

Benefits

4.1. Centralizes and automates meeting logistics across tools, reducing scheduling errors.
4.2. Enables rapid calendar sync for multi-location and distributed acupuncture team operations.
4.3. Automates attendee reminders, links, and updates, ensuring high participation.
4.4. Adapts to staff changes, new hires, and role-based access.
4.5. Cuts down repetitive manual admin time, letting healthcare practitioners focus on patient care.