Internal OperationsPurpose
1.2. Ensure transparent workflow aligning with cultural, HR, and legal requirements, reducing administrative delays.
1.3. Allow HR/management to monitor, track, and report on leave across all departments in real time.
1.4. Support unique requirements (e.g., cultural leave types, elders' approvals) specific to Aboriginal and Torres Strait Islander organisations.
Trigger Conditions
2.2. Approval request is routed automatically to designated line manager or approver.
2.3. Approval, rejection, or request for more info triggers downstream steps (notifications, HR system updates).
2.4. Leave status changes (approved/declined/canceled) initiate update cycles and notifications.
Platform Variants
• Feature: Automated Flow, Approvals
• Setting: Connect to Microsoft Forms (trigger), Outlook (notify), SharePoint (record), Approvals (multi-level sequencing).
3.2. Zapier
• Feature: Multi-step Zaps
• Setting: Google Forms to Slack/Email with Filter/Path for approvals; Sheets update; Webhooks for custom steps.
3.3. Google Workspace APIs
• Feature: Apps Script, Forms, Calendar API
• Setting: Apps Script on Form submit, automates email/Calendar event; updates Sheets DB.
3.4. BambooHR
• Feature: Time Off Request API
• Setting: Use POST /time_off/request for submission, GET /time_off/request for approval status, configure webhooks.
3.5. Slack
• Feature: Workflow Builder, Incoming Webhooks
• Setting: Trigger on ‘Leave request’ message, send interactive approval, notify decisions via channels/DMs.
3.6. Docusign
• Feature: Template Sending, Webhook Callbacks
• Setting: Template for leave, recipient routing, webhook on signing/declining for auto-notification.
3.7. Asana
• Feature: Custom Fields, Task Automations
• Setting: Create task with leave details, assign to manager, use rules for approvals; status update triggers.
3.8. Monday.com
• Feature: Automations, Forms, API
• Setting: Form submission creates item, approval status update automations notify staff; webhook for custom actions.
3.9. Smartsheet
• Feature: Approval Workflow, Alerts
• Setting: Row added triggers approval, updates sheet on manager response, notifies via alert/email.
3.10. Workday
• Feature: Time Off Business Process API
• Setting: POST request on leave, update workflow status, trigger notifications to user/manager.
3.11. Jotform
• Feature: Approval Flows
• Setting: Form triggers approval chain, configures steps/logic, sends auto replies or reminders.
3.12. Salesforce
• Feature: Approval Process, Flow Builder
• Setting: Custom object for leave, submit for approval, automate status/email updates via Flow.
3.13. ServiceNow
• Feature: Workflow Editor, Service Portal
• Setting: Employee submits via portal, workflow routes for approval, automates notifications and record-keeping.
3.14. Trello
• Feature: Automation (Butler), API
• Setting: Card creation on request, labels for status, Butler rules assign and notify, updates on actions.
3.15. Zendesk
• Feature: Ticket Forms, Macro Automation
• Setting: Form creates leave ticket, macro notifies and seeks approvals, automates closure.
3.16. Notion
• Feature: Database, API, Integration
• Setting: Database for requests, comments for manager approval, integration pushes updates/notifications.
3.17. Freshservice
• Feature: Workflow Automator
• Setting: Service request for leave, automator triggers approvals, auto-responses, escalations if delayed.
3.18. Airtable
• Feature: Automations, Linked Tables
• Setting: Form submits row, automation checks manager, emails request, updates record on approval.
3.19. Gusto
• Feature: Time Off API
• Setting: API to log request, approval links send to manager, status pushed to payroll and employee mailbox.
3.20. SAP SuccessFactors
• Feature: EC Time Off, Workflow
• Setting: Submit leave in EC module, workflow routes approvals, updates leave balance, notifies by email/mobile.
3.21. Okta Workflows
• Feature: Custom API Connector
• Setting: Detects leave request system event, triggers Okta approval/notify users with actions.
Benefits
4.2. Prevents errors and lost requests with full audit trail.
4.3. Speeds up HR compliance and custom reporting for Indigenous context.
4.4. Ensures real-time visibility, mobile access, and multi-level logic honoring cultural protocols.
4.5. Easily extensible to other HR workflows (onboarding, training, performance tracking).