Integration of rehearsal notes and changes into team channels

Purpose

 1.1. Automate the aggregation, formatting, and distribution of rehearsal notes and schedule or script changes to designated internal team communication channels.
 1.2. Ensures all cast, crew, and production staff receive timely, uniform updates, reducing miscommunication and redundant manual announcements.
 1.3. Supports automating the documentation process so rehearsal observations, changes in blocking, or updates from the director are centralized and accessible.
 1.4. Accelerates automating task assignments, scene amendments, and document sharing by streamlining collaborative updates.

Trigger Conditions

 2.1. Submission of rehearsal notes in shared file or form (e.g., Google Docs, Microsoft Forms).
 2.2. Change to rehearsal schedule in calendar (e.g., Google Calendar event update).
 2.3. New comment or change detected in script management application (e.g., Final Draft cloud update).
 2.4. Manual trigger by stage manager or automatedly by system when a document is modified.

Platform Variants

 3.1. Google Workspace (Docs, Sheets, Drive, Calendar)
  • Feature/Setting: Watch for file edits; use Drive API's push notifications; automate pushing doc summaries to Google Chat or Gmail.
 3.2. Microsoft 365 (Teams, Outlook, SharePoint, OneDrive)
  • Feature/Setting: Automate Teams webhook for posting updates; utilize Graph API for file change notifications.
 3.3. Slack
  • Feature/Setting: Configure Incoming Webhooks or Slack API chat.postMessage to automate messages to channels.
 3.4. Discord
  • Feature/Setting: Use Discord Bots or Webhooks; automate posting embedded messages with changes.
 3.5. Asana
  • Feature/Setting: Automate task creation or comment post via Asana API when notes submitted.
 3.6. Trello
  • Feature/Setting: Automate new card creation or comment via Trello REST API on updates.
 3.7. Notion
  • Feature/Setting: Automate updating Notion database/page via Notion API when new notes logged.
 3.8. Monday.com
  • Feature/Setting: Automate item update/notification via Monday API on note submission event.
 3.9. Basecamp
  • Feature/Setting: Automate posting automatic check-ins or messages via Basecamp API.
 3.10. ClickUp
  • Feature/Setting: Automate task or comment update with ClickUp API when rehearsal note is filed.
 3.11. Dropbox
  • Feature/Setting: Use Dropbox API webhooks to automate notifications when a file is edited.
 3.12. Airtable
  • Feature/Setting: Automate new record or update triggers using Airtable automations and webhooks.
 3.13. Zoom
  • Feature/Setting: Automate extraction of meeting summary via Zoom API and distribute to team channels.
 3.14. Box
  • Feature/Setting: Automate Box webhook notifications for file updates; post to comms channels.
 3.15. Final Draft
  • Feature/Setting: Use cloud collaboration, automate update notifications via email/API.
 3.16. Smartsheet
  • Feature/Setting: Automated alerts when rows (notes) updated; Smartsheet automation triggers.
 3.17. JIRA
  • Feature/Setting: Automate issue/comment creation with JIRA API for technical theater notes.
 3.18. GitHub
  • Feature/Setting: Automate posting release or issue note to comms channel via GitHub Actions/webhooks.
 3.19. Zapier
  • Feature/Setting: Automate multi-platform workflows by connecting triggers across above services.
 3.20. Webex
  • Feature/Setting: Automate message post via Webex Teams API when updated notes are received.
 3.21. Facebook Workplace
  • Feature/Setting: Automate post creation to Workplace groups using Graph API.

Benefits

 4.1. Automates routine communication, saving time and reducing error.
 4.2. Ensures real-time, automated team awareness and collaboration.
 4.3. Centralizes all automatable rehearsal documentation for future reference.
 4.4. Reduces manual follow-ups through automated notifications and reminders.
 4.5. Supports scalable automation for expanding production teams across digital channels.