Automated sharing of resource availability

Purpose

1. Automate the sharing of up-to-date resource availability (staff, equipment, labs, consultants) across mining consultant teams.

2. Provide real-time visibility for project managers, technical leads, and coordinators, automating data dissemination and resource conflict prevention.

3. Ensure scheduling accuracy, automatic team notifications, and dynamic allocation based on automated resource status updates.

4. Prevent double-booking or underutilization by automating synchronization of multiple data sources with project calendars, dashboards, or team chats.

Trigger Conditions

1. Automated calendar or resource booking change (add, update, delete).

2. Automated completion of timesheets or shift allocations.

3. Automated update to project management tool resource pool.

4. Automated resource availability report upload (CSV, XLSX, API push).

5. Manual trigger via dashboard or button click; automated recurring schedule (e.g., daily 9 AM).

6. Automated change to availability status in communication channels (Teams, Slack, email).

Platform Variants

1. Microsoft Teams

• Feature/Setting: Automate channel messages using "Send message (Teams)" action; configure for @mentions when resources change.
  

2. Slack

• Feature/Setting: Automate channel posting via Slack API "chat.postMessage"; auto-share updated availability.
  

3. Google Workspace

• Feature/Setting: Automate using Apps Script to send email summaries from Sheets triggered by edits.
  

4. Outlook 365

• Feature/Setting: Automate calendar events using Graph API `/me/events`; real-time updates for meeting and resource rooms.
  

5. Trello

• Feature/Setting: Automate card creation/move via Butler automation when resource labels are updated.
  

6. Asana

• Feature/Setting: Automate task comment updates via Asana API "Create Story" for each resource change.
  

7. Monday.com

• Feature/Setting: Automate board updates using Monday API "change_column_value"; notify teams on board/resource change.
  

8. Jira

• Feature/Setting: Automate issue comment or field updates via Jira REST API "Update Issue Field" on resource status change.
  

9. SAP SuccessFactors

• Feature/Setting: Automate employee status sync using OData API "Update Entity" for HR module.
  

10. Zoom

• Feature/Setting: Automate meeting invites using Zoom API "/users/me/meetings" on resource booking change.
  

11. Salesforce

• Feature/Setting: Automate Chatter posts using REST API "FeedItem" when resource/consultant field updates.
  

12. Twilio SMS

• Feature/Setting: Automate SMS using SMS API "Messages" for field staff upon resource reallocation.
  

13. SendGrid

• Feature/Setting: Automate notification emails using "Mail Send"; integrate with triggers on availability change.
  

14. Google Calendar

• Feature/Setting: Automate event creation/updates using Calendar API "Events: insert, update" for resource scheduling.
  

15. Smartsheet

• Feature/Setting: Automate grid or row changes via Smartsheet API "Update Row"; trigger alerts when availability is modified.
  

16. HubSpot

• Feature/Setting: Automate task or notification using "Engagements" API for availability updates in deals/projects.
  

17. Dropbox

• Feature/Setting: Automate automated sharing of new/updated resource files using "files/list_folder" and webhook triggers.
  

18. Notion

• Feature/Setting: Automate page updates using API "Update Page" with new availability details pushed programmatically.
  

19. Airtable

• Feature/Setting: Automate record updates using "updateRecord" API for sharing resource changes with view links.
  

20. Zapier

• Feature/Setting: Automate multi-step flows using "Webhooks by Zapier" to connect disparate system APIs for broadcast.
  

Benefits

1. Automates routine updates, reducing manual coordination.

2. Accelerates information flow, allowing automated responses to real-time changes.

3. Minimizes double bookings and resource conflicts by automatedly alerting all stakeholders.

4. Improves project and resource planning accuracy through automation of data across platforms.

5. Enables automated escalation and resource reallocation for critical project needs.

6. Enhances accountability and transparency by automating audit trails and notifications.

7. Makes internal resource pools more agile and responsive via automation, improving consulting project timelines.