Purpose
1. Enable real-time, accurate monitoring of spare part usage by dispersed field teams.
2. Eliminate manual stock updates, reducing human error and response times.
3. Support automatic reordering based on consumption, keeping inventory at optimal levels.
4. Provide data-driven insights for better procurement and asset management decisions.
5. Ensure operational continuity, reduce equipment downtime, and increase client satisfaction.
Trigger Conditions
1. Field technician logs part usage via mobile app entry or web portal.
2. Barcodes or NFC tags are scanned at inventory storage or deployment sites.
3. Work order status changes to “Completed” in a field service management system.
4. IoT device reports equipment needs part replacement, updating asset management platform.
5. Consumption exceeds pre-set threshold or minimum quantity in inventory database.
Platform variants
1. Microsoft Power Automate
• Flow: Configure trigger on SharePoint/Dataverse record update for part usage.
2. Zapier
• Trigger: Google Sheets “New row” → Action: Update inventory in Zoho Inventory API.
3. ServiceNow
• Integration: Business Rule with REST API trigger upon Incident/Task update; update CMDB stock.
4. Salesforce
• Flow Builder: Trigger on custom “Part Usage” object; update Stock Quantity field via Apex.
5. Oracle NetSuite
• SuiteScript/RESTlet: Listen for inventory transactions; decrement spare part count.
6. SAP Business Technology Platform
• SAP Workflow: Trigger on MIGO movement for parts; notify purchasing via Fiori app.
7. Google Apps Script
• Trigger: On form submit; run script to update Google Sheets and send Slack notification.
8. AWS Lambda
• Event Source: Amazon DynamoDB Streams (Inventory table update); Lambda function triggers alert.
9. IBM Maximo
• Workflow: Automation Script on part consumption event; push update to inventory module.
10. Odoo
• Automation: Server Action on Inventory Adjustment; call external webhook/API for analytics.
11. QuickBase
• Pipeline: Record update trigger calls webhook to reorder low stock items.
12. Airtable
• Automation: On form submission, update Inventory table, send SMS via Twilio.
13. Twilio
• Function: SMS received triggers HTTP POST to inventory management endpoint.
14. SendGrid
• Inbound Parse Webhook: Email receipt of used part logs, trigger update in ERP.
15. Google Forms
• Submission Trigger: On submit, writes to Sheet; Triggers further automation.
16. Monday.com
• Automation: When Item Status changes, update connected inventory pulse.
17. Asana
• Rule: Task marked as “Part Used” triggers Zapier to update inventory record.
18. Smartsheet
• Data Shuttle: Import usage data, automate stock decrement via Bridge workflow.
19. Zoho Creator
• Workflow: On “Part Used” submission, update inventory and notify logistics.
20. HubSpot
• Workflow: Custom property change on ticket; webhook triggers inventory update.
21. Integromat/Make
• Scenario: Mobile app form completion triggers HTTP module to update inventory system.
22. Jira Service Management
• Automation: On work order completion, custom field change triggers REST API call for inventory.
Benefits
1. Inventory data is synchronized instantly, reducing administrative workload.
2. Reduces stockouts and emergency procurement scenarios.
3. Enables proactive inventory planning and budgeting.
4. Improves transparency and accountability for parts usage.
5. Boosts field team efficiency and customer response times.
Inventory and Asset Management