Inventory and Asset ManagementPurpose
1.2. Support accurate resource tracking, timely maintenance alerts, compliance, and optimized field service dispatch.
1.3. Enable immediate reporting by field workers, ensuring asset history and location visibility across teams.
1.4. Automate feeding of logs, images, GPS data, and operator comments into company asset databases or ERPs.
1.5. Reduce manual paperwork and errors in asset utilization, supporting analytics and billing.
Trigger Conditions
2.2. Submission includes minimal required fields: asset ID, start/stop time, location, operator, usage notes.
2.3. Optional triggers: barcode/NFC scan, GPS entry, image upload, digital signature.
2.4. API/webhook event from the mobile platform upon form completion.
Platform Variants
3.1. Microsoft Power Apps
• Feature: "OnSubmit" action to trigger API call to inventory system
• Sample: Configure Data Connector to Dataverse or custom connector to asset management API
3.2. ProntoForms
• Feature: Custom webhook on form submission
• Sample: Webhook posts submission JSON to asset management endpoint
3.3. Forms on Fire
• Feature: REST API integration on form completion
• Sample: Configure POST request to asset log API with user and equipment data
3.4. Jotform
• Feature: Zapier integration with webhook on submission
• Sample: Trigger automated flow to update equipment log in database
3.5. Google Forms
• Feature: Apps Script trigger on new response
• Sample: Script sends form data to Google Sheets or external system API
3.6. Survey123 for ArcGIS
• Feature: Webhook sending JSON to endpoint after survey completion
• Sample: Automatic update to GIS-based asset layer via REST call
3.7. Fulcrum
• Feature: Webhooks on record creation/update
• Sample: Configure to push updates to ERP asset resource URL
3.8. Zoho Creator
• Feature: Deluge script on form submit
• Sample: Script writes to Zoho Inventory module or custom endpoint
3.9. Device Magic
• Feature: Data destination HTTP POST
• Sample: Create connection to equipment usage API for automated syncing
3.10. Typeform
• Feature: Webhook on completion
• Sample: Integration sends structured response to field service management API
3.11. Quickbase
• Feature: Pipeline on new record
• Sample: Configure RESTful API call to inventory application
3.12. Airtable
• Feature: Automation on row creation
• Sample: Webhook sends record to external asset tracker
3.13. Monday.com
• Feature: Automation on form/board update
• Sample: HTTP webhook pushes data to asset log system
3.14. ServiceNow Field Service
• Feature: Workflow on mobile event
• Sample: Scripted REST Integration to asset database
3.15. SAP Field Service Management
• Feature: OData API on event
• Sample: API push to SAP Asset Management
3.16. Salesforce Field Service
• Feature: Process Builder/Flow
• Sample: Automation triggers Asset History update on usage log entry
3.17. Smartsheet
• Feature: Automated workflow on form submit
• Sample: Integration sends equipment record to external handler
3.18. Kissflow
• Feature: Custom integration on form workflow
• Sample: Sends POST to asset management API
3.19. Formstack
• Feature: Webhook on form submission
• Sample: Data integration with ERP for asset record append
3.20. AppSheet
• Feature: Workflow on data add
• Sample: POST to asset API endpoint with equipment, timestamp, geo-coordinates
3.21. Tallyfy
• Feature: Zapier/API trigger on process step
• Sample: Event logs equipment use and syncs with central database
3.22. ODK Collect
• Feature: Submission endpoint sync
• Sample: REST push to inventory endpoint as form uploads
Benefits
4.2. Reduce paperwork and double-entry, strengthening audit trails for equipment.
4.3. Enhance preventive maintenance and service life of machinery via usage tracking.
4.4. Enable timely resource dispatch, billing accuracy, and performance analysis.
4.5. Support compliance requirements with digital audit logs and geo-stamping.
4.6. Immediate and scalable integration with core business systems.
4.7. Boost field worker productivity and management oversight.