Automated stock level monitoring and low-stock alerts

Purpose

1.1. Real-time stock monitoring for regulated alcohol inventories across state-controlled retail outlets.
1.2. Timely automated alerts to staff or HQ when inventory nears critically low levels.
1.3. Regulatory compliance by preventing out-of-stock scenarios in authorized premises.
1.4. Efficient replenishment and logistics planning across distributed retail points.
1.5. Elimination of manual checks, reducing human error and labor costs.
1.6. Improved customer satisfaction by maintaining consistent availability of regulated products.

Trigger Conditions

2.1. Inventory data update (manual entry or via POS/inventory management sync).
2.2. SKU stock drops below defined threshold set by location or category.
2.3. Scheduled interval scan (e.g., hourly, daily) detects stock reduction below target level.
2.4. API webhook received from ERP/inventory platform indicating low stock event.
2.5. Exception logs from warehouse/in-store systems indicating anticipated depletion.

Platform Variants

3.1. SAP Business One
• Function: Inventory Data Service API – subscribe to stock update event, query for items under threshold.
3.2. Microsoft Dynamics 365
• Function: Inventory OnHand API – set up Power Automate to trigger on low inventory.
3.3. Oracle NetSuite
• Feature: Saved Search Alert – schedule report and email notification for low-stock SKUs.
3.4. Shopify
• API: Admin API – monitor inventory_levels/any.json, trigger webhook on low stock.
3.5. Lightspeed Retail
• API: Inventory Endpoint – GET request to /inventory with thresholds, trigger alert.
3.6. Square
• API: Inventory Change Webhook – configure trigger when item quantity updated.
3.7. QuickBooks Commerce
• API: /stock-on-hand endpoint – periodic polling, notify on threshold breach.
3.8. Vend
• Feature: Low Stock Report automation via email or webhook.
3.9. Toast POS
• API: Inventory API – item updated webhook triggers automation.
3.10. Clover POS
• API: Inventory Webhook – listen for item_stock_low events.
3.11. Twilio
• Feature: SMS API – configure POST request to send text alert for low stock.
3.12. Slack
• API: Incoming Webhook – automated stock alert message to designated channel.
3.13. SendGrid
• Feature: Email API – trigger and configure templated low-stock email notifications.
3.14. Microsoft Teams
• Feature: Webhook Connector – push automated stock alerts to specific channel.
3.15. PagerDuty
• Feature: Events API – trigger incident alert for critical inventory levels.
3.16. ServiceNow
• API: Incident Creation – generate ticket on low-stock event via REST API.
3.17. Salesforce
• Apex Trigger: Automate alert on Inventory__c low_stock__c field update.
3.18. Zoho Inventory
• API: Low Stock Alerts, setup webhook for notification.
3.19. Airtable
• Feature: Automations – trigger on record field under threshold, send email or webhook.
3.20. Google Sheets
• Feature: Apps Script – monitor column for low stock, trigger Gmail/Slack API alert.

Benefits

4.1. Ensures continuous product availability and reduced operational disruptions.
4.2. Rapid response for stock replenishment, improving regulatory adherence.
4.3. Minimizes revenue loss due to out-of-stock events.
4.4. Supports data-driven procurement, streamlining store and warehouse management.
4.5. Enhances visibility using multiple communication and notification channels.