Automated supplier order requests based on predefined thresholds

Purpose

1.1. Ensure timely restocking of alcohol products in state-controlled stores when inventory dips below set thresholds.
1.2. Maintain compliance with government regulations on stock holding and avoid stockouts or overstocking situations.
1.3. Automate end-to-end supplier communication, order creation, approval workflow, and stakeholder notification within the governmental retail context.
1.4. Standardize procurement cycles, improve forecasting accuracy, and support auditable inventory replenishment processes.

Trigger Conditions

2.1. Product stock level recorded below predefined reorder point in inventory management system.
2.2. Scheduled inventory assessment triggers (e.g., nightly batch inventory check).
2.3. Manual override by store manager (emergency order scenario).
2.4. Store closure or change in operating hours notifying need for inventory adjustment.

Platform Variants

3.1. SAP ERP
• Feature/Setting: Stock Level Monitor. Configure alert logic on Material Management module to trigger procurement workflow when threshold breached.
3.2. Microsoft Power Automate
• Feature/Setting: Automated Flow. Set up Recurrence + SQL action to query inventory and trigger supplier email via Outlook connector.
3.3. Oracle NetSuite
• Feature/Setting: Saved Search + Workflow. Scheduled inventory scan generates purchase order through automated workflow rule.
3.4. Salesforce
• Feature/Setting: Process Builder. Inventory object triggers SupplierOrder__c creation and notifies vendor using custom API.
3.5. Zapier
• Feature/Setting: Multi-step Zap. Inventory app webhook triggers email/create row in Google Sheet, then send formatted order request.
3.6. Google Apps Script
• Feature/Setting: Time-driven trigger. Script runs on stock spreadsheet, auto-emails supplier if value falls below set cell.
3.7. Shopify
• Feature/Setting: Inventory Triggers + Flow app. Build rule to auto-create wholesale order when variant inventory threshold met.
3.8. Odoo
• Feature/Setting: Automated Replenishment. Reordering rules per product with supplier purchase order creation on limit breach.
3.9. SAGE Intacct
• Feature/Setting: Inventory Control trigger. Automated PO, configure reorder notification email and send to designated vendor contact.
3.10. Infor M3
• Feature/Setting: Stock Replenishment. Alert on threshold and transmit EDI PO through integrated supplier EDI module.
3.11. QuickBooks Online
• Feature/Setting: Inventory low stock alert. Integrate with vendor email trigger via custom workflow with purchase order attachment.
3.12. Slack
• Feature/Setting: Incoming Webhook. Notify procurement team channel with reorder suggestion; optional integration to approve/send via Slack Actions.
3.13. SendGrid
• Feature/Setting: Email API. Automated transactional order-sending setup, with templated PO emailed to supplier on trigger.
3.14. Twilio
• Feature/Setting: SMS API. Alert supplier or procurement manager for urgent orders using SMS when threshold is breached.
3.15. AWS Lambda
• Feature/Setting: Scheduled Lambda checks inventory DB, calls vendor endpoint, or sends order email if criteria are met.
3.16. ServiceNow
• Feature/Setting: Flow Designer. Automate inventory scan, log task, and generate PO via ServiceNow integration.
3.17. Jira
• Feature/Setting: Automation Rule. Create ticket with predefined template for purchasing when stock alert generated, assign for approval.
3.18. Microsoft Teams
• Feature/Setting: Adaptive Card. Post actionable inventory alert to channel; procurement can confirm/trigger order with custom logic.
3.19. Monday.com
• Feature/Setting: Automation recipe. If item column value drops below, notify and start procurement workflow via integration.
3.20. HubSpot
• Feature/Setting: Workflow Automation. Custom integration — create and send supplier email when inventory property changes.

Benefits

4.1. Prevents product shortages and lost sales by ensuring timely restock.
4.2. Lowers manual intervention, reducing error and labor.
4.3. Increased transparency and audit trail for government compliance.
4.4. Streamlines communications, speeding up supplier response time.
4.5. Supports standardized, repeatable procurement practice across all retail outlets.