Automatic reconciliation of received goods vs. ordered goods

Purpose

1.1. Automate the cross-verification of received goods against purchase orders in state-controlled alcohol retail to ensure inventory accuracy, compliance, and streamline stock management.
1.2. Minimize manual errors, flag discrepancies instantly, reconcile variances efficiently, and maintain up-to-date inventory records for audit transparency.
1.3. Integrate supplier, warehousing, and store operations to optimize ordering, receiving, and inventory lifecycle control.

Trigger Conditions

2.1. Purchase order marked as “Received” in warehouse management system.
2.2. Goods receipt scanned or acknowledged at loading dock or store location.
2.3. Scheduled daily, weekly, or real-time inventory updates.
2.4. Discrepancy detected between ordered and received quantities.
2.5. Email or API notification from supplier with dispatch manifest.

Platform Variants

3.1. SAP S/4HANA
• Function: Goods Movement – MB1C, MB03
• API: POST /api/goods-movement; configure webhook for goods receipt.

3.2. Oracle NetSuite
• Feature: Item Receipt Processing
• API: PUT /record/v1/itemReceipt – configure automatic receive/verify sequence.

3.3. Microsoft Dynamics 365 Supply Chain
• Feature: Inventory Journal Automation
• API: PATCH /api/inventory/receipts – configure with order/receipts event.

3.4. IBM Sterling Order Management
• Integration: Receipt Reconciliation Workflows
• API: POST /oms/receipts/reconcile; set triggers for shipment update.

3.5. Blue Yonder (JDA)
• Function: Automated Stock Reconciliation
• API: /v2/stock-receipts – schedule reconciliation task.

3.6. Oracle Fusion Cloud SCM
• Feature: Receipt Accounting Automation
• API: POST /scm/receipts/reconcile – enable for inventory events.

3.7. Epicor ERP
• Setting: Goods Receipt Match Automation
• API: PATCH /api/v1/receipts; set event-driven automation.

3.8. Infor CloudSuite
• Feature: Receiving/Inspection Automation
• API: POST /api/v2/inventory/receipts/check; configure webhook.

3.9. Manhattan Associates
• Function: Inventory Event Processing
• API: PATCH /api/v1/receipts – configure for real-time receipt validation.

3.10. NCR Counterpoint
• Feature: Item Receipt Workflow
• API: PUT /v1/item-receipts – set up auto-trigger on receipt entry.

3.11. Lightspeed Retail
• Setting: Purchase Order Reconciliation
• API: PUT /api/purchase_orders/receive; auto-validate stock intake.

3.12. Vend POS (now Lightspeed)
• Feature: Stock Control Automation
• API: POST /api/stock_movements; configure triggers for item intake.

3.13. Fishbowl Inventory
• Setting: Receive Items Warehouse Workflow
• API: POST /api/receive – set reconcile with purchase order logic.

3.14. SkuVault
• Feature: PO Receiving Automation
• API: POST /api/purchaseorder/receive – establish auto-validation.

3.15. SAP Business One
• Feature: Goods Receipt PO Automation
• API: POST /PurchaseDeliveryNotes; map fields to sync status.

3.16. Oracle JD Edwards
• Function: Automated Shipment Matching
• API: POST /receipts/match; trigger on new shipment.

3.17. Acumatica
• Feature: Automated Purchase Order Receipt Entry
• API: PUT /entity/Default/18.200.001/InventoryReceipt – set automated import.

3.18. Syspro ERP
• Function: Stock Receipt & PO Validation
• API: PATCH /api/v1/stock-receipts; template for auto-reconciliation.

3.19. QuickBooks Commerce
• Setting: Purchase Order Receiving Automation
• API: POST /purchase_orders/{id}/receive; automate variance detection.

3.20. Zoho Inventory
• Feature: Receive Goods Automation
• API: POST /inventory/receipts; configure instant alert rules.

Benefits

4.1. Reduces manual entry workload and potential data errors.
4.2. Accelerates discrepancy detection and resolution for compliance.
4.3. Improves inventory accuracy and real-time stock visibility.
4.4. Standardizes reconciliation process across dispersed locations.
4.5. Enhances audit readiness with verifiable digital logs.