Real-time inventory synchronization across POS and online store

Purpose

1. Automate real-time synchronization of inventory between physical POS and online store to maintain consistent stock levels, eliminating overselling and inventory mismatch.

2. Automating instant updates on product availability, automatically reflecting stock changes due to sales, restocks, and returns.

3. Automation enables central monitoring, reduces manual errors, and facilitates forecasting by automated, consolidated inventory visibility across sales channels.

4. Automator solutions streamline order fulfillment, triggering automated low-stock alerts and re-ordering processes.

Trigger Conditions

1. New sale/return transaction recorded on POS.

2. Order placed, cancelled, or refunded via online store.

3. Stock received or manually adjusted in either system.

4. Automated API webhook or scheduled polling detects inventory changes.

Platform Variants

1. Shopify

• Function: Inventory Level API — automate PUT/GET requests to update and pull item quantities in real time.
  
• Sample: Configure “inventory_levels/adjust.json” for automated inventory syncing.
  

2. Square POS

• Function: Inventory API — automate POST “v2/inventory/adjust” for stock movement synced with other systems.
  
• Sample: Use webhook automation for “INVENTORY_CHANGED” event.
  

3. WooCommerce

• Function: REST API Product Update — automate PUT/GET on /wp-json/wc/v3/products endpoint for stock management.
  
• Sample: Automate webhook action for “product.updated” event.
  

4. Lightspeed Retail

• Function: Inventory API — automate item quantity updates via “/API/Account/{accountID}/Item/{itemID}”.
  
• Sample: Automate inventory sync with webhook “Inventory.Corrected”.
  

5. Vend (by Lightspeed)

• Function: Inventory Movement API — automate POST to “/inventory_movements”.
  
• Sample: Triggered by sales completion or restock.
  

6. Clover

• Function: Inventory API — automate PATCH “/v3/merchants/{mId}/items/{itemId}” for quantity sync.
  
• Sample: Use automated polling for updates.
  

7. Magento

• Function: Stock API — automate POST/GET on “/V1/stockItems/{sku}”.
  
• Sample: Webhook for automated “cataloginventory_stock_item_save_after”.
  

8. Revel Systems

• Function: Inventory Webhooks — automate stock data using “inventory.updated” event webhook.
  
• Sample: Automate stock push/pull via Inventory API.
  

9. QuickBooks Commerce

• Function: Inventory Endpoint — automate PUT “/inventory/adjustments”.
  
• Sample: Automated batch update after sales.
  

10. BigCommerce

• Function: Catalog Inventory API — automate PUT “/catalog/products/{id}/variants/{variant_id}”.
  
• Sample: Configure webhook for automated “inventory updated” event.
  

11. Retail Pro

• Function: Inventory REST API — automate PATCH “/api/v1/items/{id}/inventoryCount”.
  
• Sample: Automated push sync.
  

12. SAP Business One

• Function: Service Layer API — automate POST “InventoryGenEntry” for stock-in and “InventoryGenExit” for stock-out.
  
• Sample: Scheduled automation for periodic updates.
  

13. Oracle NetSuite

• Function: Inventory Adjustment API — automate POST “/record/v1/inventoryAdjustment”.
  
• Sample: Webhook for transaction-based automation.
  

14. Toast POS

• Function: Inventory Webhooks — automate adjustments on “inventory.updated” events.
  
• Sample: Automate inventory pull/push integrations.
  

15. Microsoft Dynamics 365

• Function: Inventory Journals API — automate POST “journalLines” for quantity automation.
  
• Sample: Automate scheduled sync between systems.
  

16. SkuVault

• Function: Inventory API — automate POST to “/api/products/adjustInventory”.
  
• Sample: Automated triggers on transaction completion.
  

17. Zoho Inventory

• Function: Inventory Adjustment API — automate POST “/inventoryadjustments”.
  
• Sample: Trigger by webhook after every order.
  

18. PrestaShop

• Function: Stock Available API — automate PUT “/api/stock_availables”.
  
• Sample: Automate webhook for product movement.
  

19. SquareSpace Commerce

• Function: Inventory Sync API — automate PATCH “/inventory/adjust”.
  
• Sample: Use webhook for automated platform sync.
  

20. ShopKeep

• Function: Inventory Update API — automate POST “/inventory/adjust”.
  
• Sample: Automated after-sale adjustment.
  

Benefits

1. Automated stock control prevents lost sales from overselling and improves the customer experience with accurate availability.

2. Real-time automation reduces manual stock entry errors and saves staff time.

3. Automating restock workflows ensures minimal out-of-stock scenarios and supports just-in-time inventory.

4. Centralized, automated inventory management enhances strategic planning and scalability.

5. Automation delivers audit trails for compliance and better transparency, automating reporting and reconciliation for faster insights.