Inventory and Supplier ManagementPurpose
1.2 Automate direct order communication with approved suppliers, attach last-in pricing, update inventory records, and send order notifications to management, optimizing stock levels, reducing manual errors, and aligning with food safety compliance requirements.
1.3 Centralize supplier and SKUs data for multi-site or multi-branch Afghan restaurant operations with integration for auditing and analytics.
Trigger Conditions
2.2 Scheduled inventory check (e.g., daily or weekly).
2.3 Manual flag by kitchen staff for fast-moving seasonal ingredients.
2.4 Newly received supplier minimum order discount/offer applicable.
Platform Variants
• Feature/Setting: PurchaseOrders API — configure API endpoint to create purchase_order when quantity_on_hand triggers threshold.
3.2 Microsoft Dynamics 365 Supply Chain
• Feature/Setting: Automated workflows — set Flow trigger for inventory threshold and purchase order entity creation.
3.3 SAP Business One
• Feature/Setting: DI API ‘Add Purchase Orders’ — use inventory monitoring script and call Add().
3.4 Xero
• Feature/Setting: PurchaseOrder Endpoint — schedule creation using filtered InventoryItem triggers.
3.5 Oracle NetSuite
• Feature/Setting: SuiteScript workflow — inventory threshold event schedules purchase order creation.
3.6 Square
• Feature/Setting: Purchase Orders (Square for Restaurants) — configure inventory alert auto-create PO.
3.7 Toast POS
• Feature/Setting: Inventory module webhook — set low stock trigger for vendor order creation.
3.8 Shopify POS
• Feature/Setting: Inventory API + Admin Order REST API — configure script to auto-create draft order.
3.9 Zoho Inventory
• Feature/Setting: Automation Rules — trigger ‘Create Purchase Order’ based on stock alarm.
3.10 Lightspeed Restaurant
• Feature/Setting: Purchase workflow automation — purchase order creation based on inventory level configuration.
3.11 Monday.com
• Feature/Setting: Inventory boards + Automations — set “when inventory < threshold, create item in Purchase Orders board, notify vendor via integration.”
3.12 Asana
• Feature/Setting: Integration workflow (Zapier, Make) — watch inventory task, create order task when threshold met.
3.13 Trello
• Feature/Setting: Butler automation — card movement triggers supplier notification/card creation in purchase list.
3.14 Odoo
• Feature/Setting: Automated Actions — warehouse rules to auto-create purchase RFQ on stock shortfall.
3.15 Slack
• Feature/Setting: Workflow Builder — message to procurement channel when trigger met; webhook to order platform.
3.16 Google Sheets
• Feature/Setting: Apps Script — onChange for inventory tally, auto-email or webhook to supplier/order system.
3.17 Airtable
• Feature/Setting: Automations — if Inventory < threshold auto-create record in purchase orders table, trigger email/API.
3.18 SAP Ariba
• Feature/Setting: Procurement Automation — configure auto-PO for scheduled or event-based stock condition.
3.19 Sage Intacct
• Feature/Setting: PO module auto-creation based on inventory triggers via custom scripts.
3.20 FreshBooks
• Feature/Setting: Vendor/inventory triggers with integration platform for automated expense/purchase entry.
3.21 HubSpot CRM
• Feature/Setting: Custom workflows + integration to inventory tracker; create PO deal/ticket automatically when item runs low.
3.22 Jira
• Feature/Setting: Automation rules — inventory issue status triggers ticket and auto-PO subtask for procurement.
Benefits
4.2 Lowers risk of human error and stock-outs, keeping service levels high.
4.3 Improves order accuracy and supplier communication.
4.4 Enables real-time inventory visibility and predictive purchasing.
4.5 Assists in compliance and documentation for health inspections.
4.6 Centralizes procurement data for analytics and audit trails.
4.7 Frees management to focus on customer experience and menu innovation.