Invoice capturing and categorization

Purpose

1.1. Capture invoices from multiple sources, categorize them by supplier, item type, and purchase date to streamline Afghan restaurant inventory management, tightening control over expenses, auditing, restocking, and compliance.
1.2. Automatically extract relevant invoice data (vendor, amounts, dates, line items), record it in inventory and financial systems, linking purchases to specific food and beverage categories for Afghan cuisine.
1.3. Reduce manual entry, eliminate errors, speed up supplier payment processing, and ensure accurate cost analysis per dish, ingredient, and supplier.

Trigger Conditions

2.1. Arrival of new invoice email or attachment in a monitored inbox.
2.2. Upload of PDF, JPG, or scanned receipt to a designated file storage or portal.
2.3. API webhook from supplier accounting platform.
2.4. Scheduled batch fetch from a supplier portal or cloud drive.
2.5. Manual drop into a watched folder on a desktop or server.

Platform Variants

3.1. Microsoft Outlook
• Feature/Setting: Office 365 Mail API; set rule for new invoice emails to trigger extraction.
3.2. Gmail
• Feature/Setting: Gmail API; label “Invoice” and push attachments for parsing.
3.3. Dropbox
• Feature/Setting: Webhook for new file in “invoices” folder.
3.4. Google Drive
• Feature/Setting: File upload trigger on “Afghan_Invoices” directory.
3.5. Zapier
• Feature/Setting: “New Attachment” Gmail/Outlook trigger + Formatter + Webhook for parsing service.
3.6. Make (Integromat)
• Feature/Setting: “Watch Files” for upload, route to document parser.
3.7. QuickBooks Online
• Feature/Setting: API endpoint for “Create Bill” with mapped invoice data.
3.8. Xero
• Feature/Setting: “Create Purchase Invoice” API; auto-fill detail from category mapping.
3.9. Sage Intacct
• Feature/Setting: “Purchase Invoice” API; configure with supplier/category meta.
3.10. SAP Concur
• Feature/Setting: Import via Invoice Capture API; parse and link to cost centers.
3.11. Bill.com
• Feature/Setting: API for “Bills Input”; schedule polling for incoming invoices.
3.12. FreshBooks
• Feature/Setting: Create Expense via API with image attachment and category map.
3.13. Hubdoc
• Feature/Setting: “Auto-fetch invoices” from suppliers; push parsed data downstream.
3.14. Expensify
• Feature/Setting: API for scanning receipts, extracting fields, manual approval toggle.
3.15. Dext Prepare
• Feature/Setting: “Fetch & OCR” automation, export via API to inventory system.
3.16. Zoho Books
• Feature/Setting: API for Bills; automate item-level reporting per category.
3.17. Oracle NetSuite
• Feature/Setting: “Vendor Bill” SuiteTalk API with culinary expense codes.
3.18. Plate IQ
• Feature/Setting: Invoice upload API, extract Afghan cuisine item codes, sync with back-office.
3.19. ABBYY FlexiCapture
• Feature/Setting: API for invoice field capture; JSON/XML output for inventory loading.
3.20. Receipt Bank (Dext)
• Feature/Setting: “Fetch, Parse, Categorize & Send” API pipeline to accounting.
3.21. PandaDoc
• Feature/Setting: Document upload API, configure template to extract invoice specifics.
3.22. UiPath
• Feature/Setting: Document Understanding, configure robot to watch/save/categorize invoices.
3.23. AWS Textract
• Feature/Setting: OCR API call for invoice parsing; auto-route JSON to inventory.
3.24. Azure Form Recognizer
• Feature/Setting: Build custom model for Afghan cuisine invoices, API returns extracted fields.

Benefits

4.1. Removes repetitive manual data entry, reducing workload and errors.
4.2. Speeds up recognition and categorization for timely stock adjustments and payments.
4.3. Enables granular tracking of ingredient and supplier trends for Afghan food.
4.4. Ensures audit trails for food safety, tax, and financial compliance.
4.5. Seamlessly links inventory, accounting, and supplier management for restaurant efficiency.