Perishable goods expiry tracking

Purpose

1.1. Enable automated tracking of expiry dates for all perishable stock; maintain compliance with health standards; minimize waste by proactively flagging upcoming expirations unique to Afghan cuisine supplies; auto-notify staff or trigger reorder processes to ensure uninterrupted, safe menu delivery; reduce inventory loss and optimize procurement cycles; support granular tracking for items like fresh naan, lamb, herbs, and dairy, which are essential in Afghan restaurant operations.

Trigger Conditions

2.1. Inventory received into POS or inventory platform.
2.2. Manual or scanned entry of new perishable batch with expiry date.
2.3. Scheduled daily/weekly expiry checks.
2.4. Stock item reaches expiry threshold (e.g., 7 days, 3 days, 24 hours before expiration).
2.5. Depletion of perishable item below critical threshold triggers review or reorder.

Platform Variants

3.1. Square POS
• Feature/Setting: Inventory webhook; configure webhook to trigger on new batch or expiration threshold event.
3.2. Lightspeed Restaurant
• Feature/Setting: Inventory API (GET/PUT); polling endpoint for expiry dates, setup notification rule via custom workflow.
3.3. QuickBooks Online
• Feature/Setting: Inventory Tracking; configure custom field for expiry, schedule API check for soon-to-expire items.
3.4. Shopify
• Feature/Setting: Stocky app integration; use webhook for inventory events, set up Slack/Email alert on expiry.
3.5. Toast POS
• Feature/Setting: Inventory API with custom expiry property; set up webhook or scheduled task for monitoring.
3.6. Upserve (by Lightspeed)
• Feature/Setting: API Inventory Endpoint/Automated Low-Stock Alert; configure expiry attribute scan and alert delivery.
3.7. Odoo
• Feature/Setting: Inventory module with automated scheduler (‘Automated Actions’) to check expiry and send email/SMS warnings.
3.8. DEAR Systems
• Feature/Setting: Batch expiration tracking API; set up rules for automated notification via built-in workflow engines.
3.9. SAP Business One
• Feature/Setting: Inventory Management – Batch/Lot Expiry monitoring; use API to export expiring stock, trigger alert using ‘Alert Management’.
3.10. Oracle NetSuite
• Feature/Setting: Inventory Management, Lot/Serial Number Expiry Field; scheduled script to query and notify about upcoming expiries.
3.11. Microsoft Dynamics 365
• Feature/Setting: Batch Lot Expiry field within Inventory; Power Automate flow for regular expiry reminders.
3.12. Zoho Inventory
• Feature/Setting: Expiry date tracking; set automation to email inventory manager on near expiry via Zoho Flow webhook.
3.13. Slack
• Feature/Setting: Incoming Webhook; channel message triggers for instant expiry alerts to kitchen or procurement team.
3.14. Microsoft Teams
• Feature/Setting: Automated Message via Microsoft Graph API to specified channel on expiry events.
3.15. Gmail
• Feature/Setting: Automated email draft/sending via Gmail API when expiry date matches condition.
3.16. Twilio SMS
• Feature/Setting: API-based SMS alert configured to staff mobile phones on key expiry dates.
3.17. SendGrid
• Feature/Setting: Transactional email API configured for expiry alert templates.
3.18. Trello
• Feature/Setting: Automated card creation or checklist update via Trello API on perishable item expiry alert.
3.19. Google Sheets
• Feature/Setting: Scheduled script to flag rows and email staff on expiry date approach.
3.20. Airtable
• Feature/Setting: Automated record update or notification with Scripting/Automations for expiry-dated inventory.
3.21. Notion
• Feature/Setting: Database property watcher and comment mention or notification on approaching expiries.
3.22. Asana
• Feature/Setting: New task auto-created using API when an item is nearing expiry, assigned to responsible staff.

Benefits

4.1. Prevent health violations by ensuring expired products are flagged and removed promptly.
4.2. Minimize food waste and associated costs through automated pre-expiry actions.
4.3. Improve forecast accuracy for Afghan cuisine-specific perishable needs.
4.4. Enhance kitchen staff productivity by reducing manual expiry checks.
4.5. Tighten supplier and reorder processes with real-time perishable tracking.
4.6. Support multi-location restaurant operations with consistent, cross-platform expiry management.
4.7. Strengthen compliance reporting and documentation for auditors and food inspectors.