Inventory and Supplier ManagementPurpose
1.2. Minimize stock discrepancies, human errors, and food wastage while ensuring timely re-orders and adherence to procurement policies.
1.3. Reconcile daily, weekly, or monthly inventory with POS sales, supplier deliveries, and kitchen usage for complete visibility and compliance.
Trigger Conditions
2.2. POS (point-of-sale) transaction closes or batch is exported.
2.3. Manual stock-taking submitted by staff via web form/app.
2.4. Supplier invoices uploaded to storage or received via email.
2.5. Predefined reorder thresholds met based on predictive analytics.
Platform Variants
3.1. Oracle NetSuite
• Feature/Setting: Inventory Management API – configure webhooks to capture inbound and outbound transaction events.
3.2. SAP Business One
• Feature/Setting: Service Layer API – set up event triggers for Goods Receipt and Goods Issue documents.
3.3. Square POS
• Feature/Setting: Inventory Webhooks – configure to push item sale and restock data.
3.4. Toast POS
• Feature/Setting: API Inventory endpoints for real-time item movement recording.
3.5. Vend (Lightspeed Retail)
• Feature/Setting: Inventory Transactions API to pull and post adjustment records.
3.6. QuickBooks Online
• Feature/Setting: Inventory Adjustment API, triggers for new supplier bill or purchase order.
3.7. Xero
• Feature/Setting: Inventory Items API, automated triggers on stock changes and bills.
3.8. Zoho Inventory
• Feature/Setting: Inventory Adjustment and Purchase Order API integration for restock alerts.
3.9. Microsoft Dynamics 365
• Feature/Setting: Inventory Journals API, configure triggers for posting stock movements.
3.10. Shopify
• Feature/Setting: Inventory Level Webhooks, auto-sync upon product quantity changes.
3.11. FreshBooks
• Feature/Setting: Item Sales and Purchase API, triggers for invoice entry and replenishment.
3.12. Gusto
• Feature/Setting: Time Tracking/Shift API for correlating staff usage with inventory shifts.
3.13. ShipBob
• Feature/Setting: Inventory Sync API, triggers on warehouse receipt and shipments.
3.14. Google Sheets
• Feature/Setting: AppScript or API for updating sheets based on stock in/out events.
3.15. Airtable
• Feature/Setting: Automations with API or scripts to update inventory table on event.
3.16. monday.com
• Feature/Setting: Automation recipes for when inventory values or columns change.
3.17. Slack
• Feature/Setting: Incoming Webhook API to notify channels when discrepancy or reorder occurs.
3.18. Trello
• Feature/Setting: Power-Ups/API triggers, card moves for stock checklists.
3.19. Dropbox
• Feature/Setting: File upload event triggers to start reconciliation on invoice submissions.
3.20. SendGrid
• Feature/Setting: Email API for alerting managers on low stock detected from reconciliation.
3.21. Twilio SMS
• Feature/Setting: SMS API for mobile alerts to suppliers or staff for urgent stock-outs.
3.22. Salesforce
• Feature/Setting: Inventory tracking object API, triggers for new inventory record changes.
3.23. Notion
• Feature/Setting: API/database automation to update ingredient log and flag mismatches.
3.24. Zoho Creator
• Feature/Setting: Deluge scripts to automate reconciliation workflows on inventory modules.
3.25. DocuSign
• Feature/Setting: API event triggers for signed delivery receipts to trigger reconciliation.
Benefits
4.2. Supports timely, data-driven supply ordering and inventory control.
4.3. Prevents out-of-stock or overstocking situations, curbing waste and loss.
4.4. Provides actionable alerts, compliance, and rapid anomaly detection.
4.5. Frees staff from repetitive tallying for focus on customer service and cuisine quality.