Supplier performance and delivery tracking

Purpose

1.1. Enable real-time monitoring of supplier performance and delivery timelines for Afghan restaurants specializing in Afghan cuisine.
1.2. Automatically log supplier metrics: delivery punctuality, quality score, quantity discrepancies, and compliance.
1.3. Aggregate data from POs, invoices, and email correspondences to assess supplier reliability.
1.4. Trigger alerts if delivery windows are missed or product quality issues are reported.
1.5. Provide continuous feedback to suppliers based on automation-derived insights, optimizing inventory flow and minimizing shortages or overstock.

Trigger Conditions

2.1. Receipt of new supplier invoice or delivery note (email, portal, or EDI).
2.2. PO completion or update in inventory/ERP system.
2.3. Delivery window closure with no matching stock intake.
2.4. Submission of quality control or inspection report.
2.5. API callback from logistics provider signaling “delivered” or “delayed” status.
2.6. User/manual entry of delivery feedback on supplier portal or app.

Platform Variants

3.1. SAP Business One
• API: GoodsReceiptService – Automated polling for incoming Goods Receipt postings.
3.2. Oracle NetSuite
• Endpoint: /record/v1/inventoryReceipt – Monitor fulfillment and matching supplier records.
3.3. QuickBooks Online
• API: Invoices.Read/Write – Capture supplier invoice dates and amounts.
3.4. Microsoft Dynamics 365
• Data Entity: PurchaseOrderReceipt – Trigger when receipt logged, fetch delivery timestamp.
3.5. Xero
• Endpoint: GET /Receipts – Identify matching supplier delivery documentation.
3.6. Twilio SMS
• Event: Message Received – Parse status updates from drivers or suppliers via SMS integration.
3.7. Slack
• Feature: Incoming Webhooks – Notify purchasing team on any delayed or failed deliveries.
3.8. Mailgun
• Route: Delivery Confirmation Emails – Extract delivery data from inbound supplier emails.
3.9. SendGrid
• Parse API: Inbound parse webhook to flag delivery or delay keywords.
3.10. Google Sheets
• Script: OnChange trigger – Log and analyze data for visual supplier KPIs.
3.11. Airtable
• Automation: When record updated in “Deliveries” table – Aggregate stats and flag issues.
3.12. Monday.com
• Automation: When status changes to “Delivered” – Post delivery score and time records.
3.13. Notion
• Database Automation: Page property changed – Supplier feedback update triggers notification.
3.14. Power Automate
• Connector: SharePoint List Item Created – Sync supplier deliveries with inventory records.
3.15. Zoho Inventory
• API: GET /purchaseorders – Verify planned vs actual receipt times.
3.16. Shippo
• Webhook: Shipment Update – Monitor carrier delivery status for perishables.
3.17. Shopify
• Admin API: Fulfillment Events – Record arrival of ingredients or merchandise.
3.18. Jira
• Automation: Task Created for Delivery Follow-up – Assign issues for late or faulty deliveries.
3.19. Trello
• Trigger: Card moved to “Received” – Start post-delivery supplier review automation.
3.20. PagerDuty
• Event: Incident Triggered – Alert management of critical supply disruptions.
3.21. Freshdesk
• Automation Rule: Incoming ticket tagged “supplier” – Start communication loop with vendor.
3.22. WhatsApp Business API
• Callback: OnMessageReceived – Log supplier confirmations or issues over chat.
3.23. Zapier
• Trigger: New Inventory Event – Cross-app automation with other tools in the stack.

Benefits

4.1. Immediate visibility of supplier reliability and delivery consistency.
4.2. Fewer manual entries—reduce human error and oversight risk.
4.3. Faster response to supply chain disruptions with just-in-time notifications.
4.4. Objective, actionable feedback loop to improve supplier relations and negotiation.
4.5. Streamlined inventory management, ensuring optimal stock for Afghan cuisine operations.