Alert if product variants/materials go out of stock

Purpose

1. Automate real-time monitoring of product variants and raw materials stock levels in countertop retail businesses.

2. Instantly detect out-of-stock inventory to avoid sales delays, dissatisfied customers, and project stoppages.

3. Trigger automated alerts to relevant staff, suppliers, or system dashboards for proactive inventory management and automated restocking.

4. Integrate with supplier platforms for automated reorder or escalation.

Trigger Conditions

1. Automatedly triggered when stock quantity drops to zero for any product variant or material.

2. Set threshold for early warning automation, e.g., alert when items reach safety stock level.

3. Manual update in inventory system detected and automates reevaluation of stock status.

4. Supplier feed integration automator runs, revealing unavailable incoming stock.

Platform Variants (with function/API and sample automation configuration)

1. Shopify

• Inventory Level Webhook: Configure "inventory_levels/update" webhook, automate alert pipeline if quantity = 0.
  

2. WooCommerce

• REST API: Set up automated polling of /wp-json/wc/v3/products/ endpoint for stock_status.
  

3. Square

• Inventory API: Monitor "v2/inventory/changes" event, automate notifications for "quantity_on_hand" = 0.
  

4. Lightspeed Retail

• Inventory Events: Configure "Low Stock Alerts" via API, deliver automated emails or SMS when threshold breached.
  

5. NetSuite

• Saved Searches: Automatedly run inventory saved search; schedule SuiteScript to trigger alert workflow.
  

6. Oracle Cloud Inventory

• REST API: Automate polling or subscribe to "Inventory Transaction" event for zero or low stock.
  

7. SAP Business One

• Alert Management: Automate system alert for inventory below minimum using 'OITW' table triggers.
  

8. Zoho Inventory

• Workflow Rules: Configure "On Stock Update" automation to send notification when available stock ≤ set point.
  

9. TradeGecko (QuickBooks Commerce)

• Webhooks: Use "Stock Level Updated" webhook to automate email/SMS notification flows.
  

10. Odoo

• Automated Actions: Trigger server actions when "qty_available" field changes to zero.
  

11. Cin7

• Product Update API: Automate call to inventory endpoint to check and trigger if 'stockOnHand' = 0.
  

12. Microsoft Dynamics 365

• Power Automate: Use standard inventory entity triggers to automate Teams/email/SMS for low/out-of-stock.
  

13. DEAR Systems

• Webhooks: Automate on "Inventory Changed" webhook; alert if 'AvailableStock' attribute is zero.
  

14. Twilio SMS

• Messaging API: Send SMS via POST to /Messages when stock automator flags a product as out of stock.
  

15. SendGrid

• Email API: Automate alert email to purchasing team when system posts JSON to /mail/send.
  

16. Slack

• Incoming Webhooks: Automatedly push message to inventory-alerts channel on out-of-stock update.
  

17. Microsoft Teams

• Webhook Connector: Automate card message to procurement team when automation is triggered.
  

18. PagerDuty

• Events API: Trigger incident creation when stock runs out, automating escalation for urgent replenishment.
  

19. Trello

• REST API: Automate card creation in inventory board upon out-of-stock, assign to responsible staff.
  

20. Asana

• Tasks API: Automated task generation using POST /tasks when system flags zero stock.
  

21. Google Sheets

• Apps Script: Automatedly update shared inventory sheet and trigger emails when a threshold cell changes.
  

22. Airtable

• Automations: Configure automation to email or SMS when inventory status equals "out of stock."
  

Benefits

1. Automates the entire notification chain, reducing manual effort.

2. Prevents sales loss and customer churn by automatedly escalating shortages.

3. Automates supplier engagement, minimizes delays in restocking.

4. Enables data-driven procurement via inventory trend automations.

5. Improves staff efficiency by automatedly directing alerts to the right team or channel.