Inventory and Supply ChainPurpose
1.2. Enable proactive supplier engagement, streamline operations, reduce risk of shortages, optimize procurement cycles, and minimize food waste through actionable insights and alerts sent directly to responsible team members or partners.
Trigger Conditions
2.2. Inventory system update caused by sales POS transactions, manual entry, or automated supply chain data.
2.3. Scheduled daily/weekly inventory audits reflecting low balances.
Platform Variants
3.1. Twilio SMS
• Feature/Setting: Configure SMS API to send a text alert to inventory managers when a stock threshold event is triggered (example: POST to /Messages with target phone number and custom alert body).
3.2. SendGrid
• Feature/Setting: Use the Mail Send API v3 to distribute low stock email alerts to predefined contacts (example: POST to /mail/send with dynamic ingredient content).
3.3. Slack
• Feature/Setting: Use Incoming Webhooks to post real-time alerts to a #low-stock channel (example: JSON payload to webhook URL with ingredient details).
3.4. Microsoft Teams
• Feature/Setting: Configure Notifications via Teams Connector to post structured alert cards to a channel (example: HTTP POST to Teams webhook).
3.5. Google Chat
• Feature/Setting: Use Chat Webhook API to deliver low stock notification messages with buttons for reorder acknowledgement.
3.6. WhatsApp Business API
• Feature/Setting: Send transactional templates for low stock through /messages endpoint with contextual data.
3.7. Telegram Bot API
• Feature/Setting: Use sendMessage method to automate low stock alerts to group chats or individual staff members.
3.8. Discord
• Feature/Setting: Send alerts via Webhooks to designated inventory channel with @mentions for shift leads.
3.9. Shopify
• Feature/Setting: Configure Inventory Level webhook to detect threshold breaches for ingredients tracked as products.
3.10. Square POS
• Feature/Setting: Use Inventory.count.updated webhook and Transactions API to monitor and act on real-time ingredient usage.
3.11. Oracle NetSuite
• Feature/Setting: SuiteTalk SOAP/REST API integration to trigger alerts when itemQuantityAvailable changes.
3.12. SAP Business One
• Feature/Setting: Configure Service Layer Notification API for item stock changes below defined thresholds.
3.13. Xero
• Feature/Setting: Use InventoryItems endpoint to monitor ingredient levels and trigger alert emails via Xero workflow rules.
3.14. QuickBooks
• Feature/Setting: InventoryMinorVersionChange event for automated notification via custom workflow.
3.15. Airtable
• Feature/Setting: Use Airtable Automation with scripting block to trigger on quantity field filtering and send alert emails.
3.16. Zoho Inventory
• Feature/Setting: Custom webhook notifications for low stock events using Zoho Flow or direct HTTP POST.
3.17. Monday.com
• Feature/Setting: Automations with “when item quantity is less than X, notify team” recipe.
3.18. Trello
• Feature/Setting: Set up Butler Automation to move ingredient cards to “Low Stock” list and @mention staff.
3.19. Google Sheets
• Feature/Setting: Google Apps Script to monitor inventory numbers and send alerts via Gmail or other integrations.
3.20. Microsoft Power Automate
• Feature/Setting: Build flows to connect Excel or SharePoint lists and trigger Teams/Email/SMS notifications.
3.21. Zapier
• Feature/Setting: Use “Inventory updated” trigger with filtering for thresholds, then action steps for notification service.
3.22. Freshdesk
• Feature/Setting: Automatic ticket creation for procurement based on ingredient monitoring thresholds.
3.23. Asana
• Feature/Setting: Task creation automation with due date for reorder when stock levels are insufficient.
3.24. Notion
• Feature/Setting: API to update page status and template notifications as stock approaches low point.
3.25. Klaviyo
• Feature/Setting: Trigger flow when inventory tags are updated to send internal SMS or email.
Benefits
4.2. Centralized, automated alerts reduce manual checking and errors.
4.3. Enhances supplier coordination and order efficiency.
4.4. Supports compliance and traceability for critical food safety standards.
4.5. Scalable for single or multi-location Acaraje restaurants.