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Incoming shipment notification and processing

Purpose

1.1. Automate notification, tracking, and processing of incoming alcoholic beverage shipments to ensure compliance, inventory accuracy, and rapid warehouse operations.
1.2. Notify stakeholders of shipments, schedule receipt, update systems, auto-check compliance (e.g., age verification, excise documentation), and integrate with ERP, warehouse, accounting, and compliance tools.
1.3. Minimize errors, speed up onboarding of goods, and enable real-time tracking for operational alignment and legal reporting.

Trigger Conditions

2.1. Receipt of ASN (Advanced Shipping Notice) via email, EDI, web form, or supplier portal.
2.2. Barcode scan at dock, RFID tag entry, or manual shipment log by warehouse staff.
2.3. Scheduled inbound order in ERP or supplier/vendor updates shipment status.

Platform variants

3.1. Microsoft Power Automate
• Feature/Setting: "When new email arrives" trigger, parse ASN PDF, push updates to SharePoint and Dynamics 365 Inventory.
3.2. Zapier
• Feature/Setting: Gmail new attachment trigger, extract shipment info, auto-create record in NetSuite or QuickBooks Inventory.
3.3. Salesforce
• Feature/Setting: Inbound Shipment custom object, configure 'Process Builder' to trigger when status changes, auto-inform logistics staff.
3.4. SAP ERP
• Feature/Setting: IDoc INBOUND_DELIVERY_CREATE, configure middleware to capture EDI 856, automate posting GR (Goods Receipt).
3.5. Oracle NetSuite
• Feature/Setting: SuiteScript triggered by inbound ASN, link shipment to inventory location, notify purchasing team.
3.6. Twilio SMS
• Feature/Setting: SMS API sends automated notifications to warehouse managers on incoming shipment schedule.
3.7. Slack
• Feature/Setting: Incoming Webhook, auto-push updates to operations channel when new shipment detected.
3.8. Google Sheets
• Feature/Setting: App Script updates shared inventory sheet when new shipment processed via webhook.
3.9. AWS Lambda
• Feature/Setting: Triggered on S3 file upload (ASN CSV), processes data and calls downstream APIs for warehouse update.
3.10. IBM Sterling B2B Integrator
• Feature/Setting: Process inbound EDI ASN, update internal shipment records, launch compliance workflow.
3.11. ServiceNow
• Feature/Setting: Inbound email action creates new shipment task for warehouse team, auto-assigns based on schedule.
3.12. QuickBooks Online
• Feature/Setting: API integration to auto-create item receipt when shipment is logged.
3.13. ShipBob
• Feature/Setting: API webhook triggers new shipment intake, updates WMS dashboard and fulfillment tickets.
3.14. Google Cloud Functions
• Feature/Setting: Trigger via HTTP request, validates shipment data, inserts into BigQuery for analytics.
3.15. DocuSign
• Feature/Setting: Envelope events trigger compliance document workflow as soon as inbound shipment detected.
3.16. Mailgun
• Feature/Setting: Parse ASN emails, extract shipment info, submit to internal API for automated processing.
3.17. Monday.com
• Feature/Setting: Inbound webhook creates/update shipment pulse, assign to warehousing team automatically.
3.18. AirTable
• Feature/Setting: Scripts API logs incoming shipments, updates linked inventory tables instantly.
3.19. Shopify Plus
• Feature/Setting: Admin API Webhook captures supplier shipment update, mirrors to inventory in backend apps.
3.20. Jotform
• Feature/Setting: Form receive webhook captures manual shipment logging, triggers downstream automation.
3.21. Dropbox
• Feature/Setting: File created in designated "ASNs" folder triggers processing via integration API.
3.22. SAP Business One
• Feature/Setting: Service Layer API auto-posts incoming delivery, starts quality check process.

Benefits

4.1. Near real-time operational updates and inventory synchronization across channels.
4.2. Reduces manual data entry, labor cost, and human error.
4.3. Enhances compliance—auto-verifies legal docs and reporting; saves audit trail.
4.4. Accelerates receiving, improves fulfillment speed, elevates customer and regulatory satisfaction.
4.5. Fast notifications keep all teams aligned (sales, purchasing, warehouse, admin).

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