Purpose
1. Monitor stock levels of alcoholic beverages in real-time across warehouse locations to prevent shortages.
2. Automatically detect when a product SKU drops below a defined threshold for timely replenishment.
3. Instantly alert inventory managers, generate purchase orders, and trigger supplier communications to avoid out-of-stock scenarios and lost sales.
4. Streamline restocking workflows to ensure uninterrupted supply to retail and horeca clients.
Trigger Conditions
1. Stock quantity of any product SKU falls below a pre-set minimum threshold.
2. Manual update of inventory after incoming/outgoing stock.
3. Scheduled inventory scans detecting below-threshold items.
4. Negative inventory balances flagged in the ERP.
5. Incoming sales orders risk depleting available stock below limits.
6. Supplier lead times or safety stock calculations signal early reorder needs.
Platform variants
1. Microsoft Power Automate
• Feature/Setting: Use “When a row is modified” on SharePoint/Dataverse; configure flow to trigger Teams/email alerts, and auto-create purchase order in Dynamics 365.
2. Zapier
• Feature/Setting: “New Inventory Level” trigger in Airtable/Inventory Planner, then “Send Email” or “Webhooks by Zapier” for reorders.
3. Make (Integromat)
• Feature/Setting: Watch Inventory action; Route alert to Slack or auto-create Xero/SAP purchase entry.
4. Twilio
• Feature/Setting: SMS API; configure POST from webhook to send low stock SMS to warehouse manager.
5. Slack
• Feature/Setting: Use Slack’s Incoming Webhooks or Workflow Builder to send channel alert when webhook posts SKU data.
6. SendGrid
• Feature/Setting: “Send Email” API—for structured stock alert emails to procurement team.
7. Shopify
• Feature/Setting: “Inventory Level” webhook; configure to trigger REST Admin API for draft PO creation.
8. NetSuite
• Feature/Setting: Saved Search/Workflow — triggers scheduled SuiteScript/email order to supplier.
9. Oracle Fusion Cloud
• Feature/Setting: Inventory Management REST API and BPEL process to automate notifications and POs.
10. SAP Business One
• Feature/Setting: Alerts Management Module, B1if trigger, or DI-API for email/PO automation.
11. Salesforce
• Feature/Setting: Inventory Object Process Builder Flow to trigger Case, Task, or outbound alert.
12. Odoo
• Feature/Setting: Inventory App Automation — Use “Reordering Rules” for minimum threshold, send vendor RFQ automatically.
13. QuickBooks Online
• Feature/Setting: “Low Stock Alerts” in Products & Services tab; trigger PO emails or vendor notifications.
14. TradeGecko (QuickBooks Commerce)
• Feature/Setting: Inventory threshold automation flow—email, Slack, or generate supplier PO in-app.
15. DEAR Systems
• Feature/Setting: Auto-purchase order setup under Inventory module if stock falls below reorder point.
16. Linnworks
• Feature/Setting: Inventory Rules Engine, set triggers to generate reorder emails and supplier instructions.
17. SAP S/4HANA
• Feature/Setting: MRP Automation, Output Management for alerts via Fiori Apps.
18. Fishbowl
• Feature/Setting: Reorder Point module sends alert and can generate vendor order via integration.
19. Vend (Lightspeed Retail POS)
• Feature/Setting: Low stock notifications & reorder integration triggers alert via email/webhook.
20. Monday.com
• Feature/Setting: Inventory board, Automations for status change (“Low”) to trigger email/SMS/integration.
Benefits
1. Prevents stockouts and overstock, protecting revenue and customer relationships.
2. Reduces manual effort and errors in monitoring inventory and creating POs.
3. Accelerates replenishment cycle—ensures suppliers have timely notice to fulfill orders.
4. Allows rapid responses via preferred channels (SMS, email, team chat, ERP).
5. Gives full audit trails of alerts and actions, supporting compliance.
6. Customizable per SKU, supplier, or warehouse.
7. Enables data-driven decisions and more accurate demand forecasting.
Inventory and Warehouse Management Automations