Automatic updating of inventory after job completion

Purpose

1. Ensure real-time synchronization of inventory levels after job tasks (antenna install/removal) complete.

2. Eliminate manual inventory updates, reducing human error and time delays.

3. Provide transparency on asset usage to minimize stockouts or overstocking.

4. Enable traceability of installed/removed assets against each client/job record.

5. Facilitate accurate reordering and asset audit processes for aerial systems rigging operations.

Trigger Conditions

1. Completion status update on job/field service ticket in primary job management system.

2. Submission of field technician completion report via mobile app or web interface.

3. Receipt of digital job sign-off (client confirmation/technician signature).

4. API webhook receives "job completed" event from project tracker.

5. Location-based trigger: technician checks out from site with geolocation logging.

Platform Variants

1 Salesforce

• Function: Flow Builder or Inventory Sync API
  
• Example: Configure Outbound Message on Job Completion, trigger updateItems() API in Inventory app.
  

2 SAP S/4HANA

• Function: Business Rule Framework or POST /API/INVENTORY
  
• Example: Set policy in Job Completion workflow to call Inventory Update endpoint with serialized part numbers.
  

3 Oracle NetSuite

• Function: SuiteFlow, REST Record Update
  
• Example: On completed Work Order, trigger PUT /record/v1/inventoryItem API with adjusted quantities.
  

4 Microsoft Dynamics 365

• Function: Power Automate, Update Inventory API
  
• Example: Create automated flow triggered by Job entity 'Completed' state; updates InventoryProduct entity via API.
  

5 ServiceNow

• Function: Flow Designer, Table API (Asset table)
  
• Example: Trigger on Service Request completion, PATCH /api/now/table/cmdb_ci with updated status/quantities.
  

6 Zoho Inventory

• Function: Workflow Rule, POST /inventoryadjustment
  
• Example: Configure workflow for Sales Order fulfilled > call Inventory Adjustment API to subtract deployed assets.
  

7 QuickBooks Online

• Function: Invoicing Trigger, Inventory Quantity Update API
  
• Example: Automated update using PATCH /v3/company/inventoryitems when invoice/payroll for completed job posts.
  

8 Freshservice

• Function: Orchestration Workflow, Assets API
  
• Example: Set automation on Ticket Resolved > PUT /assets/{id} to update asset assignment/status.
  

9 Odoo

• Function: Automated Actions, Stock Quant Model
  
• Example: Script action on Task Done > call write() on stock.quant for each item used.
  

10 Monday.com

• Function: Automation Recipes, API v2 mutation
  
• Example: When status changes to Done > call change_column_values (inventory board) mutation.
  

11 Airtable

• Function: Scripting automation, PATCH API
  
• Example: “When record updated to Completed” > patch inventory quantities via API.
  

12 Smartsheet

• Function: Automated Workflow, Sheet API
  
• Example: Row with “Completed” status triggers API call to update inventory management sheet.
  

13 Google Sheets

• Function: App Script Trigger
  
• Example: OnSheetChange for completion column triggers REST call to adjust item quantities.
  

14 Jira Service Management

• Function: Automation Rule, Assets API
  
• Example: On issue transition to Done > call assets API to decrement inventory items linked to the ticket.
  

15 Asana

• Function: Webhook on Completion, Integrate with 3rd-Party Inventory API
  
• Example: Completion webhook triggers POST to inventory app.
  

16 SAP Field Service Management

• Function: Business Rule, PATCH Inventory API
  
• Example: JobClosed event triggers inventory reduction via PATCH.
  

17 FieldAware

• Function: Event Triggers, Inventory API
  
• Example: Configure Job Complete event to update item usage via API.
  

18 Katana

• Function: REST API Integration
  
• Example: Job Complete webhook triggers inventory adjustment via POST /inventory.
  

19 Fishbowl Inventory

• Function: Integration Event, UpdateQty API
  
• Example: Job Finished event posts to UpdateQty endpoint.
  

20 IFS Applications

• Function: Event Action, Inventory Transaction API
  
• Example: Define Job Complete action to call POST /inventorytransaction with consumed units.
  

Benefits

1. Eliminates lag in inventory reflection after job completion.

2. Reduces errors due to manual intervention.

3. Promotes transparency for management/finance.

4. Optimizes stock reordering cycles and improves supplier coordination.

5. Aids compliance by logging exact job-asset correlation.

6. Enhances accuracy in financial and operational reporting for rigging teams.

7. Improves field technician productivity and asset traceability.