Supplier invoice and delivery reconciliation

Purpose

 1.1. Automate matching of supplier invoices with delivery records to ensure accuracy in inventory accounting in antenna service operations.
 1.2. Reduce manual errors when reconciling goods received against invoices for rigging and aerial system installations.
 1.3. Establish immediate identification of billing discrepancies to enhance asset management integrity.
 1.4. Improve compliance and traceability in professional rigging and installation workflows.

Trigger Conditions

 2.1. New supplier invoice is received via email, portal, or API upload.
 2.2. Delivery or goods receipt is logged in ERP or warehouse system.
 2.3. Scheduled batch check (e.g., nightly, weekly) for pending invoice and delivery reconciliations.
 2.4. Manual request triggered by inventory or accounting personnel.

Platform Variants

 3.1. SAP Business One
  • API: GoodsReceiptService and IncomingPaymentsService; configure webhook for invoice/receipt creation events.

 3.2. Oracle NetSuite
  • Feature: SuiteTalk Web Services for Invoice/Item Receipt search and update; trigger workflows for matching.

 3.3. Microsoft Dynamics 365
  • API: Business Central APIs for ‘PurchaseInvoices’ & ‘Receipts’; configure with Power Automate for reconciliation logic.

 3.4. QuickBooks Online
  • API: Invoice and Purchase Receipt endpoints; enable Webhooks for new invoice/receipt creation.

 3.5. Xero
  • API: Invoices and Receipts endpoints; use ‘GET’ and ‘PATCH’ to match records and mark as reconciled.

 3.6. SAP S/4HANA
  • Feature: SAP Fiori apps for Delivery/Invoice and APIs for direct integration and event triggers.

 3.7. Zoho Inventory
  • API: ‘PurchaseOrder’ and ‘Bills’ APIs; configure scheduled fetch and reconciliation logic.

 3.8. FreshBooks
  • API: Invoice and Expense endpoints; poll new records, match on data fields, and update status.

 3.9. Odoo
  • Model: Purchase.order and Account.invoice models; XML-RPC API for automating reconciliation.

 3.10. Monday.com
  • Automation: Item status change triggers; integrate with Invoices app to auto-match deliveries.

 3.11. Airtable
  • Feature: Automations to trigger on new records and script block for custom reconciliation routines.

 3.12. Google Sheets
  • API: Sheets API for reading invoice and delivery tabs; schedule Apps Script function for record comparison.

 3.13. Smartsheet
  • Automation: Change triggers and Data Shuttle for invoice/delivery uploads; custom rule for match/update.

 3.14. ServiceNow
  • Integration: Flow Designer for automated data pulls from supplier and warehouse modules.

 3.15. Jira Service Management
  • Automation: Webhook-triggered actions to retrieve invoice/delivery ticket custom fields for matching.

 3.16. Asana
  • API: Events and Tasks API; set up integration to reconcile invoice/delivery as subtasks and update status.

 3.17. Box
  • Workflow: File upload triggers on invoice/delivery folders; use metadata to link files and signal reconciliation.

 3.18. DocuSign
  • Connect: Envelope completed triggers on signed invoices and delivery notes, pass data for reconciliation.

 3.19. Dropbox Business
  • API: ‘Files’ and ‘Events’ endpoints; script to match upload events between invoice and delivery directories.

 3.20. Coupa
  • Integration: Invoice API and Goods Receipt API to trigger check on new invoice/goods receipt.

 3.21. Mailparser
  • Rule: Parse incoming invoice/delivery emails; webhook data for reconciliation script.

 3.22. Slack
  • Workflow: Message or file trigger in dedicated channels; pass details to reconciliation process.

Benefits

 4.1. Drives real-time accuracy in inventory and accounts payable records.
 4.2. Eliminates repetitive manual checks—reduces labor costs and errors.
 4.3. Accelerates discrepancy detection for faster issue resolution.
 4.4. Provides audit-ready, traceable digital reconciliation logs.
 4.5. Standardizes compliance across distributed rigging and aerial operations.