Notification of obsolete or expired parts

Purpose

1. Automatically notify inventory managers, technicians, and procurement teams when air compressor parts are marked as obsolete or have expired in the system to maintain operational efficiency and regulatory compliance.

2. Prevents accidental use of outdated or unsupported parts, reducing equipment downtime, safety incidents, and costly repairs.

3. Triggers timely procurement and disposal workflows, ensuring stock accuracy and compliant asset management.

Trigger Conditions

1. Inventory management database flags part as “expired” based on shelf-life or certification date.

2. Manufacturer updates part status via API/webhook.

3. Stock count contains units labeled “obsolete” by updated product lifecycle definitions.

4. Scheduled periodic scan or job identifies soon-to-expire parts within a preset threshold.

Platform Variants

1. Twilio SMS

• Feature/Setting: Send automated SMS with part info using POST to Twilio Messaging API; configure trigger on part status change.
• Sample: `POST /Messages {To:"+15551234567", Body:"Part #X123 expired on 2024-07-01"}`

2. SendGrid

• Feature/Setting: Send templated email via SendGrid v3 Mail Send API when part status updates.
• Sample: `POST /mail/send {personalizations:[{to:[{email:"[email protected]"}]}], subject:"Obsolete Part Alert"}`

3. Slack

• Feature/Setting: Issue alert to dedicated channel with incoming webhook on expiration event.
• Sample: Webhook message: `{"text":"ALERT: Compressor filter #A987 is now obsolete."}`

4. Microsoft Teams

• Feature/Setting: Use Teams Connector to post notification card to team on-item status change trigger.
• Sample: Card payload with part details, sent via HTTP POST to Teams webhook.

5. PagerDuty

• Feature/Setting: Trigger incident with part expiration details using Events API.
• Sample: `POST /v2/enqueue {routing_key, payload:{summary:"Expired Part X41"}}`

6. ServiceNow

• Feature/Setting: Generate task/ticket via Insert Record API when part hits expiration status.
• Sample: Create incident with fields for part number, expiration date, urgency.

7. Jira

• Feature/Setting: Auto-create ticket or sub-task in relevant project using REST API.
• Sample: `POST /issue {fields:{summary:"Obsolete Part Alert", description:"..."} }`

8. Google Chat

• Feature/Setting: Post bot message to space/channel via HTTP webhook with part alert.
• Sample: JSON with alert card for part details.

9. SAP

• Feature/Setting: Trigger notification workflow via SAP Business Workflow or Outbound Service.
• Sample: Configure event on Material Master update/expires.

10. Oracle NetSuite

• Feature/Setting: Notify via SuiteScript or SuiteTalk Web Services when inventory item status changes.
• Sample: Script listens for item update event, sends email/notification.

11. Salesforce

• Feature/Setting: Workflow Rule or Flow Builder to send in-app or email alert on obsolete part flag.
• Sample: Process triggers notification task.

12. Odoo

• Feature/Setting: Automated Actions for Inventory module to send in-app or email alert.
• Sample: Action on date_expired field changes.

13. Zoho Inventory

• Feature/Setting: Add automation rule for product expiration, send notification via workflow.
• Sample: Rule checks item expiry, triggers custom alert.

14. Zendesk

• Feature/Setting: Create support ticket when part flagged obsolete via REST API.
• Sample: Send ticket to purchasing team.

15. HubSpot

• Feature/Setting: Workflow automation triggers internal email to stakeholder lists.
• Sample: Workflow observes property “part_status”.

16. Freshdesk

• Feature/Setting: Dispatch alert ticket to asset management group on part flag via API/Webhooks.
• Sample: Auto-create “Obsolete Part” ticket.

17. Monday.com

• Feature/Setting: Use automation to notify team via update when inventory item status flips to obsolete.
• Sample: “If status changes to ‘Obsolete’, notify purchasing.”

18. Trello

• Feature/Setting: Butler automation to post card/comment in incident list when part expires.
• Sample: Trigger based on item label/status.

19. Asana

• Feature/Setting: Rule-based task assignment when obsolete parts detected.
• Sample: Project rule sends task to procurement team.

20. Airtable

• Feature/Setting: Automation bot or script to send Slack or email upon “expired” value in date field.
• Sample: Watch field, trigger notification action.

21. Microsoft Power Automate

• Feature/Setting: Flow watches inventory record, sends Teams/Outlook notification on set condition.
• Sample: Custom logic on part status property.

22. Mailgun

• Feature/Setting: Trigger email alert using Messages API on part expiry event.
• Sample: API call with structured message content for logistics team.

Benefits

1. Real-time, multi-channel awareness reduces risk of failed repairs or delays.

2. Supports compliance with industry safety and equipment lifecycle mandates.

3. Seamless stakeholder coordination for inventory and procurement.

4. Reduces manual checking workloads, cutting operational costs.

5. Ensures only valid, up-to-date parts in service, boosting reliability and customer confidence.