Tracking asset usage and parts consumption per job

### 1. Purpose

1. Automate the recording, tracking, and updating of asset usage (e.g., air compressors, tools) and parts consumption (e.g., filters, belts) per repair job to ensure inventory accuracy, real-time job costing, preventative maintenance scheduling, compliance, and operational efficiency in air compressor repair services.

### 2. Trigger Conditions

1. Job completion in field service software.

2. Technician submission of end-of-job report or asset/parts log.

3. Barcode/RFID scan at job site.

4. Manual stock adjustment in warehouse software.

5. Scheduled sync/check between inventory and job management platforms.

### 3. Platform Variants

#### 3.1. ServiceNow

• Feature/Setting: Work Order API—configure automated PUT/POST to update parts and asset records when job status changes.
  

#### 3.2. SAP Business One

• Feature/Setting: Inventory Management API—set up triggers for stock movement and consumption linked to specific jobs via DI API.
  

#### 3.3. Oracle NetSuite

• Feature/Setting: SuiteScript—deploy scripted triggers on job completion to decrement parts and log asset usage per work order.
  

#### 3.4. Salesforce Field Service

• Feature/Setting: Process Builder/Flow—to automatically adjust inventory object and related assets on work order completion.
  

#### 3.5. Microsoft Dynamics 365 Field Service

• Feature/Setting: Power Automate Flow—trigger update to inventory and asset entities via CDS when a job is closed.
  

#### 3.6. UpKeep

• Feature/Setting: Webhooks/API—configure outgoing webhook from completed work order to asset/part endpoint.
  

#### 3.7. Fiix

• Feature/Setting: Maintenance API—POST asset/part usage per work order completion.
  

#### 3.8. Zoho Inventory

• Feature/Setting: Inventory Adjustment API—automated reduction of item quantity on integration event.
  

#### 3.9. QuickBooks Online

• Feature/Setting: Inventory Quantity Adjustment API—configure update workflow using job number as reference.
  

#### 3.10. Freshservice

• Feature/Setting: Orchestration—trigger asset and consumable update on ticket/service request closure.
  

#### 3.11. Smartsheet

• Feature/Setting: Automated Workflow—connect job completion row to inventory usage sheet via Data Shuttle.
  

#### 3.12. Airtable

• Feature/Setting: Automations—upon job record updated, POST changes to asset and parts tables, referencing linked inventory.
  

#### 3.13. Odoo

• Feature/Setting: Inventory Adjustment Automation—link service orders to warehouse updates using Odoo Studio triggers.
  

#### 3.14. Infor CloudSuite

• Feature/Setting: Event Management—configure BODs (Business Object Documents) for inventory and repairs, auto-update usage.
  

#### 3.15. IFS Applications

• Feature/Setting: Maintenance Event Automation—auto-log parts/asset consumption per work order via REST API.
  

#### 3.16. Gusto

• Feature/Setting: Custom Workflows—trigger assets and consumables logging after job-tied timesheet entries.
  

#### 3.17. SAP Fieldglass

• Feature/Setting: Statement of Work Integration—extract asset/parts usage per completed SOW, update inventory in linked ERP.
  

#### 3.18. Jobber

• Feature/Setting: API Webhooks—on job completion, send parts/asset update endpoint data for inventory decrement.
  

#### 3.19. Asset Panda

• Feature/Setting: Update Asset Tracking—connect job completion events to asset check-out/in and usage logs.
  

#### 3.20. IBM Maximo

• Feature/Setting: Automation Scripts—trigger updates to parts and asset usage MBOs on WO status change.
  

#### 3.21. Zebra Technologies

• Feature/Setting: Barcode/RFID Scan Events—real-time update to inventory/asset DB via middleware API.
  

#### 3.22. Google Sheets

• Feature/Setting: App Script Automation—on job row update, auto-adjust asset and part columns referencing SKU/job ID.
  

#### 3.23. Trello

• Feature/Setting: Butler Automation—move card to "Completed," then POST to inventory tracker Power-Up/API.
  

#### 3.24. monday.com

• Feature/Setting: Workflow Automations—job pulse item triggers inventory update via integration recipes.
  

### 3.4. Benefits

1. Ensures real-time inventory visibility, reducing stockouts and over-stocking.

2. Automates job costing for more accurate profitability analysis.

3. Reduces manual entry errors and redundant data handling.

4. Facilitates preventative maintenance by tracking actual asset use.

5. Supports compliance and audit readiness via detailed digital logs.

6. Frees technician time for value-added tasks by minimizing paperwork.

7. Enables data-driven reordering and purchasing decisions for spare parts.