Notification of incoming deliveries to warehouse teams

Purpose

1.1. Ensure warehouse teams are promptly informed of incoming deliveries.
1.2. Minimize unloading delays and resource bottlenecks.
1.3. Optimize space and labor planning for aggregate receipt.
1.4. Integrate notifications with existing inventory and logistics systems.
1.5. Reduce manual entry errors and reliance on human notification.

Trigger Conditions

2.1. Supplier submits delivery notification via EDI, email, or supplier portal.
2.2. Delivery status changes to "in transit" or "arriving soon" in ERP or WMS.
2.3. Logistics carrier provides API callback event for expected delivery.
2.4. Scheduled delivery time approaches within configurable time window.
2.5. Manual input by procurement or dispatch team in management dashboard.

Platform Variants

3.1. Twilio SMS
• API: Send Message — configure with recipient warehouse numbers, message template, and delivery ETA variable fields.
3.2. SendGrid
• API: sendEmail — map warehouse team emails; dynamic template with delivery details and clickable acknowledgment link.
3.3. Microsoft Teams
• Integrations: Incoming Webhook — set up channel for warehouse, push structured delivery card.
3.4. Slack
• API: chat.postMessage — channel or user notification with delivery info and ETA.
3.5. PagerDuty
• API: Events V2 — trigger incident for high-priority deliveries, assign on-call staff.
3.6. SAP ERP
• BAPI: BAPI_OUTB_DELIVERY_CREATE — extension to trigger notification workflow on new entry.
3.7. Oracle NetSuite
• SuiteScript RESTlet — monitor item receipt and push warehouse notification.
3.8. Salesforce
• Process Builder/Flows: trigger on delivery object update, send Chatter or email alert.
3.9. Gmail
• API: send — filter supplier addresses, forward formatted alert to warehouse team.
3.10. Outlook 365
• Power Automate: create automated rule for new delivery emails, push notification to Teams/Outlook group.
3.11. Jira Service Management
• Automation Rule: auto-create ticket for incoming delivery; assign queue to warehouse ops.
3.12. ServiceNow
• Flow Designer: trigger workflow on new delivery task, notify relevant group.
3.13. WhatsApp Business API
• sendMessage endpoint — push text alert with mapped delivery details for mobile teams.
3.14. Telegram Bot API
• sendMessage — group delivery channel for instant notification.
3.15. Zendesk
• Trigger: New delivery ticket, notify via email/text for action.
3.16. Monday.com
• Automation: on new item in "Deliveries" board, notify warehouse group.
3.17. Asana
• Rules: new delivery task, auto-comment and tag warehouse team.
3.18. Trello
• Butler Automation: new card in "Incoming Deliveries," send alert to members.
3.19. Google Chat
• Webhook: delivery status post to warehouse room with ETA.
3.20. Mailgun
• API: Routes + sendMessage — incoming delivery email triggers alert to custom addresses.

Benefits

4.1. Real-time awareness reduces missed or delayed receiving actions.
4.2. Improved warehouse team preparedness and resource allocation.
4.3. Lower risk of lost or misdirected shipments.
4.4. Higher logistics transparency and operational accountability.
4.5. Reduced administrative workload via seamless automation.