Automatic reordering from suppliers when stock falls below threshold

**1. Purpose**

1. Ensure continual stock availability by automating the reorder process when inventory levels drop below a predefined threshold for acrylic paint, canvases, and related supplies.

2. Prevent stockouts, minimize manual intervention, and maintain optimal inventory levels aligned with sales forecasts and demand patterns.

3. Streamline procurement workflows with supplier integrations, real-time alerts, and automated purchase order (PO) creation to support uninterrupted retail operations.

4. Improve accuracy in order quantities, reduce operational delays, and increase cost-efficiency in arts & crafts retail inventory management.

**2. Trigger Conditions**

1. Inventory management system signals SKU stock below minimum quantity; threshold set per product type or sales velocity.

2. Scheduled inventory audits detect discrepancies or low levels via barcode/RFID scans.

3. Integration receives low inventory webhook, API call, or status update from POS or warehouse solution.

4. Manual override option for emergency, supervisor-approved automatic reordering.

**3. Platform Variants**

1. Shopify

• Feature: Inventory Level Webhook. Configure webhook to invoke automation when stock quantity < set threshold.
  

2. QuickBooks Commerce

• API: Inventory Adjustment API. Trigger workflow when inventory_adjustment event fires for acrylic items.
  

3. Oracle NetSuite

• SuiteScript: Automated PO Creation. Use SuiteScript to create PO when item quantity falls below reorder point.
  

4. Microsoft Power Automate

• Connector: Dynamics 365 Inventory. Monitor inventory records and trigger supplier workflow.
  

5. Zoho Inventory

• Feature: Low Stock Alerts with Workflow Rules. Auto-create purchase order to preferred vendor.
  

6. SAP Business One

• B1if Integration: Goods Issue trigger. Configure B1if scenario to kick off automated order generation.
  

7. Fishbowl Inventory

• API: getInventory API call. Fire purchase event if return < threshold.
  

8. TradeGecko (now QuickBooks Commerce)

• API: StockOnHand Endpoint. Monitor and trigger reorder API call automatically.
  

9. Cin7

• Feature: Automated Purchase Orders. Configure product thresholds in Cin7 backend, PO auto-generated.
  

10. DEAR Systems

• Automation: Reorder Level Settings. Automatically place order when level is reached.
  

11. Square Retail

• API: Inventory Webhook. Send event to workflow engine on threshold breach.
  

12. Lightspeed POS

• Feature: Inventory Notification Settings. Configure system to send PO when item falls below par level.
  

13. Unleashed Software

• Feature: Auto-Reorder Points. Set reorder points and enable auto-PO to supplier.
  

14. Odoo

• Action: Automated Actions & Replenishment Rules. Use scheduler to trigger PO.
  

15. WooCommerce

• Plugin: Stock Manager Extension. Activate low inventory hooks for auto-order via custom integration.
  

16. Integromat/Make

• Module: Webhook Listener + HTTP Module. Receive stock low event and call supplier system API.
  

17. Google Sheets

• Script: Google Apps Script. Parse inventory changes and trigger order email/API upon limit breach.
  

18. Airtable

• Automation: Update Record with Condition. Auto-send order template/email when quantity < X.
  

19. Salesforce

• Process Builder: Inventory Object. Launch outbound message to supplier contact on threshold event.
  

20. SAP Ariba

• eProcurement: Replenishment Order Trigger. Set min-max policy, trigger requisition automatically.
  

21. Jira Service Management

• Automation: Inventory Custom Field. Send supplier request when field updated below level.
  

22. Slack

• Workflow Builder: Inventory Bot Alert. Post message to vendor channel or API endpoint for order.
  

23. Trello

• Automation: Butler Action. Trigger supplier card creation when stock card flagged “low.”
  

24. Monday.com

• Automation: Stock Column Rule. If qty < min, notify supplier through integration.
  

**4. Benefits**

1. Eliminates manual checking and reordering, saving staff hours.

2. Reduces risk of lost sales from out-of-stock situations.

3. Streamlines procurement, improving cash flow and supplier relations.

4. Enables growth scaling with minimal incremental workload.

5. Provides real-time assurance on acrylic item availability for both physical and online stores.