Supplier delivery tracking and automated updates to inventory

Purpose

1.1 Streamline supplier delivery monitoring for acrylic inventory with automatic updates to stock levels.
1.2 Minimize manual inventory adjustment by integrating delivery notifications directly into inventory systems.
1.3 Enable real-time visibility into in-transit items, reducing stockouts and overstock risks.
1.4 Provide automated alerts to procurement and sales teams when stock is replenished or delayed.
1.5 Facilitate better supplier communication by triggering acknowledgments or inquiries based on delivery events.
1.6 Capture delivery documentation automatically and link to inventory for future reference and audit trails.
1.7 Shorten order-to-restock cycle by synchronizing delivery events with product availability in-store and online.

Trigger Conditions

2.1 Supplier sends shipment notification or delivery confirmation via email, EDI, web portal, or courier integration.
2.2 Logistics API updates delivery status (e.g., “out for delivery,” “delivered”).
2.3 Barcode is scanned at receiving dock or warehouse.
2.4 Scheduled polling of supplier platforms for new delivery or shipping events.
2.5 Entry of a new tracking number associated with a pending purchase order.

Platform Variants

3.1 Shopify
• API: InventoryLevel API, Webhook (inventory_levels/update) for stock update automation
• Sample: Configure webhook to trigger on supplier delivery, patch InventoryLevel via API
3.2 WooCommerce
• Feature: REST API, webhook integration (Inventory updated)
• Sample: On delivery event, call wp-json/wc/v3/products/{id} to update stock
3.3 Microsoft Dynamics 365 Supply Chain
• Function: Configure Power Automate flow for Inventory Journal or PO Receipt Update
• Sample: Trigger “Record Receipt” when delivery confirmation is received
3.4 SAP S/4HANA
• API: Goods Movement API, Event Mesh for supplier delivery notifications
• Sample: Listen for supplier ASN and auto-post goods receipt
3.5 Oracle NetSuite
• Function: SuiteTalk API, workflow for Item Receipt creation
• Sample: Trigger workflow on delivery feed and generate Item Receipt
3.6 QuickBooks Commerce
• Feature: Inventory API endpoint PATCH /inventory
• Sample: Set up webhook to auto-update inventory once delivery notice comes in
3.7 TradeGecko
• API: Inventory Movement endpoint, webhooks for stock updates
• Sample: Automate stock increase at warehouse location upon supplier delivery
3.8 Zoho Inventory
• Function: Zoho Flow, webhook for purchase receive
• Sample: Trigger “Receive Purchase Order” action on supplier status change
3.9 Odoo
• API: Inventory Adjustment endpoint, webhooks on Picking/Demand moves
• Sample: Confirm transfer on “Supplier Deliver” webhook
3.10 Brightpearl
• API: Goods-In event, “InventoryUpdate” HTTP Event
• Sample: Automate goods-in record creation upon delivery scan
3.11 Linnworks
• Feature: API InventoryLevel, DeliveryWebhooks
• Sample: Trigger updateInventory on delivery manifest upload
3.12 Unleashed Software
• API: PurchaseOrder Receipt Endpoint
• Sample: On supplier carrier API event, automate PO receipt
3.13 Fishbowl Inventory
• API: REST for Adding Received Inventory
• Sample: Schedule polling for supplier completion event, push to Add Inventory
3.14 Square
• API: InventoryBatchChange, webhook integration
• Sample: Upon supplier marked delivery, POST to inventory-batch-change
3.15 Xero
• API: Inventory Update POST /Items
• Sample: Hook supplier shipping API to trigger Xero inventory update
3.16 Google Sheets
• API: Sheets API, trigger on Form submit or external webhook
• Sample: Auto-update row when delivery API or email parser posts event
3.17 Airtable
• Feature: Automation on record update via webhook, Inventory Table
• Sample: POST to base on delivery, increment stock in table
3.18 Slack
• Function: Incoming Webhook to Inventory Channel
• Sample: Post delivery status and trigger inventory workflow/tree
3.19 Twilio
• Feature: SMS API for delivery notices, trigger workflow via incoming SMS
• Sample: Send SMS to manager or system webhook after supplier marks delivered
3.20 SendGrid
• Function: Parse inbound delivery email, trigger webhook/API update
• Sample: Use Inbound Parse Webhook to process delivery receipts and update systems
3.21 Klaviyo
• API: Track inventory updates as “custom event,” marketing triggered on stock-in
• Sample: Send “Back-in-stock” campaign after delivery notification processes

Benefits

4.1 Real-time inventory accuracy with reduced manual intervention.
4.2 Faster restocking and improved order fulfillment rates.
4.3 Improved supplier relationship through proactive communication.
4.4 Reduced risk of over-ordering or redundant replenishment.
4.5 Enhanced traceability and auditability of stock movements.
4.6 Multi-channel notifications ensure all teams stay aligned on delivery status.
4.7 Scalable across multiple suppliers and warehouse points.