Automated inventory reordering and supplier notifications

Purpose

1. Automate inventory level monitoring for American grocery stores to prevent stockouts and overstock.

2. Trigger purchase orders and supplier notifications based on predefined reorder points.

3. Eliminate manual tracking, reduce human error, and optimize supply chain efficiency.

4. Integrate real-time data from POS, warehouse, and supplier systems for dynamic inventory management.

Trigger Conditions

1. Inventory for any SKU drops below specified reorder level.

2. Pre-set time interval for routine inventory reviews.

3. Unexpected demand spikes detected through sales trends analytics.

4. Missed supplier delivery or delayed purchase confirmation.

5. New products added or existing products discontinued.

Platform Variants

1. Microsoft Power Automate

• Feature: Scheduled flow & connectors
  
• Setting: Trigger when inventory in SharePoint or Excel falls below threshold, send HTTP request to supplier API.
  

2. Zapier

• Feature: Multi-step Zap
  
• Setting: Trigger on low Google Sheets value, action HTTP POST to supplier system.
  

3. Integromat (Make)

• Feature: Scenario
  
• Setting: Watch Shopify for inventory updates, auto-send email/push to supplier.
  

4. AWS Lambda

• Feature: Scheduled function
  
• Setting: Use cron to run Python script, invoke SNS topic for supplier dispatch.
  

5. Google Cloud Functions

• Feature: HTTP-triggered function
  
• Setting: Fetch from BigQuery, POST to supplier API when inventory threshold crossed.
  

6. Oracle Integration Cloud

• Feature: Process Automation
  
• Setting: Monitor inventory DB, call ERP REST supplier order API.
  

7. SAP Integration Suite

• Feature: Workflow Service
  
• Setting: Inventory change triggers purchase req. via BAPI_PO_CREATE.
  

8. Salesforce Flow

• Feature: Scheduled/record-triggered flow
  
• Setting: Auto-create supplier case when product_stock__c < minimum__c.
  

9. Shopify Flow

• Feature: Inventory trigger
  
• Setting: Trigger reorder email/app push when variant inventory < X.
  

10. NetSuite SuiteFlow

• Feature: Workflow action
  
• Setting: Monitor item inventory, trigger PO and vendor email.
  

11. Odoo Automated Actions

• Feature: Automated server actions
  
• Setting: On record update, call supplier rest API and send notification.
  

12. QuickBooks Online

• Feature: Workflow
  
• Setting: Low inventory alert triggers purchase order creation.
  

13. Twilio API

• Feature: SMS send
  
• Setting: POST via webhook to notify supplier on low inventory.
  

14. SendGrid API

• Feature: Automated email
  
• Setting: Email supplier new purchase order upon trigger.
  

15. Slack API

• Feature: Channel notification
  
• Setting: Webhook alerts staff/supplier on critical stock level.
  

16. Mailgun

• Feature: Transactional email
  
• Setting: API send PO as PDF to supplier when triggered.
  

17. Airtable Automations

• Feature: Record change trigger
  
• Setting: When "Stock Remaining" < reorder point, auto-run webhook to supplier.
  

18. Monday.com Automations

• Feature: Custom workflow
  
• Setting: Item value triggers email/integrated supplier update.
  

19. Smartsheet Automation

• Feature: Cell value trigger
  
• Setting: On inventory sheet value drop, auto-send reorder email.
  

20. Trello Automation (Butler)

• Feature: Rule/trigger
  
• Setting: On card representing item moved to “low stock,” auto-email vendor.
  

Benefits

1. Prevents out-of-stock scenarios and lost sales.

2. Reduces labor required for manual tracking and ordering.

3. Enables real-time, proactive replenishment and notifications.

4. Strengthens supplier relationships with timely orders.

5. Provides audit trails and increased accuracy for procurement.