Duplicate or similar item detection

Purpose

1.1. Detect and flag duplicate or similar inventory entries within a collectibles or antique retail management system.
1.2. Optimize inventory accuracy by preventing redundant listings that can confuse customers and complicate sales tracking.
1.3. Improve catalog integrity by using automated scanning and matching based on item titles, descriptions, image similarity, SKU, or provenance data.
1.4. Reduce manual effort through ongoing, scheduled, or triggered reviews of incoming and existing records.

Trigger Conditions

2.1. New item addition or catalog entry update.
2.2. Routine scheduled inventory database scans (e.g., daily or weekly).
2.3. Bulk import of inventory via CSV/API.
2.4. Manual request by staff for similarity/duplicate audit.

Platform Variants

3.1. Salesforce
• Function: Duplicate Management Rules API – configure Match Criteria using standard/custom fields.
3.2. Airtable
• Feature: Dedupe app – set to monitor specific tables/fields; sample config: “Compare Name and Description.”
3.3. Shopify
• App: Duplicate Finder – automate scans for product title/variant matches.
3.4. Zoho Inventory
• API: List Items endpoint; configure custom script to search for similarities.
3.5. Microsoft Power Automate
• Function: Scheduled flow – “Get Rows” from Excel/Dataverse; built-in “Duplicate Detection” action.
3.6. Google Sheets (Apps Script)
• Script: On item add/edit trigger, script iterates all rows for near-match.
3.7. HubSpot CRM
• Feature: Duplicate Management Tool – configure contact/company/product record rules.
3.8. SAP Business One
• Feature: Item Master Data Deduplication via UDF and procedural rules.
3.9. Oracle NetSuite
• Script: SuiteScript search function – compare custom fields for similarity matches.
3.10. Monday.com
• Integration: Custom automation recipe, “When item is created, check for similar item based on field mapping.”
3.11. Odoo
• App: Product Duplicate Finder – set to run after product creation/update.
3.12. Trello
• Power-Up: Card Duplicates – flag near-duplicate titles/descriptions on board.
3.13. QuickBooks Commerce
• API: Item lookup endpoint, cross-check for duplicates by product code/description.
3.14. Amazon Seller Central
• Tool: Manage Inventory – “Check for listing duplicates” via Inventory file upload.
3.15. Square POS
• Feature: Inventory Sync – background scan for matching SKU or names.
3.16. Lightspeed Retail
• API: “List Items” with match logic for item names/attributes.
3.17. Freshdesk
• Feature: Duplicate Contact/Product Merge, set with field-based criteria.
3.18. Intercom
• API: User/item lookup with compare logic in automations.
3.19. Notion
• Automation: Use linked database relations, filter for dupe names/descriptions.
3.20. Magento (Adobe Commerce)
• Extension: Duplicate Products Detector – enable scheduled or triggered scans.

Benefits

4.1. Reduces manual review effort and human error for large inventories.
4.2. Maintains single-source truth for each unique collectible or antique.
4.3. Prevents customer confusion from identical/overlapping listings.
4.4. Ensures accurate reporting and analytics by eliminating data noise.
4.5. Streamlines bulk inventory imports by catching duplicates early.
4.6. Enhances workflow automation with real-time or scheduled integrity checks.