Expiry and condition tracking for salvaged components

Purpose

1.1. Automate expiry and condition tracking to minimize risk, ensure compliance, and optimize stock of salvaged architectural components.
1.2. Automating condition assessments with automators for actionable alerts and reprocessing recommendations.
1.3. Streamline audit logs and reporting to support better decision-making and workflow automation across inventory.
1.4. Ensure real-time automated notifications for components nearing expiry or flagged for deteriorating condition.

Trigger Conditions

2.1. Automated trigger when any salvaged item is added to inventory.
2.2. Automate condition review on a scheduled basis or when status fields update.
2.3. Expiry date reaching a preset threshold automates a workflow for review/removal.
2.4. Manual or sensor data (barcode, IoT) automates the triggering of new status checks.

Platform Variants

3.1. Zapier
• Feature/Setting: Schedule automation to monitor expiry_date; automates webhook alerts for staff.
3.2. Microsoft Power Automate
• Feature/Setting: Set automated flows to scan SharePoint/Excel inventory for expiry or condition changes.
3.3. Trello
• Feature/Setting: Automation with Butler to move cards tagged as "expiring soon"; sample: Card Aging Power-Up.
3.4. Airtable
• Feature/Setting: Automate filtered views for expired inventory using Automations; send notifications.
3.5. Google Sheets Apps Script
• Feature/Setting: Script automates periodic check/flag for "expiry_date" or "condition" column.
3.6. Slack
• Feature/Setting: Automated scheduled messages to inventory channels via Slack API chat.postMessage.
3.7. Twilio SMS
• Feature/Setting: Use Programmable Messaging API to automate expiry and condition alerts to staff.
3.8. SendGrid
• Feature/Setting: Automated templated emails on detected expiries through SendGrid v3 Mail Send API.
3.9. Asana
• Feature/Setting: Use Asana Rules to automate expiry-triggered task creation and owner assignment.
3.10. Monday.com
• Feature/Setting: Automate status tracking with custom automations for condition/expiry columns.
3.11. Notion
• Feature/Setting: Automate database reminders and Slack integration for expiry/condition dates.
3.12. HubSpot
• Feature/Setting: Workflow automation for owner notification when property “expiry_date” is due.
3.13. Jira
• Feature/Setting: Automate ticket creation for items reaching expiry or failing a condition check.
3.14. Pipedream
• Feature/Setting: Custom workflow to watch inventory API, automate email/SMS based on field triggers.
3.15. Shopify
• Feature/Setting: Automate metafield tracking for component expiry, drive email/SMS campaigns.
3.16. Freshdesk
• Feature/Setting: Workflow automation for ticket creation or escalation for items needing review.
3.17. Salesforce
• Feature/Setting: Scheduled Apex jobs to automate reporting/alerts for critical inventory statuses.
3.18. Smartsheet
• Feature/Setting: Automated notifications/workflows for “expiry_date” cells via Alerts & Actions.
3.19. Mailgun
• Feature/Setting: Automate expiry alert emails using Messages API in response to triggers.
3.20. IFTTT
• Feature/Setting: Applet automates sending Slack/SMS/email when expiry or condition threshold triggers.

Benefits

4.1. Automates compliance by preventing expired/damaged stock from accidental sale.
4.2. Automated reminders and workflows reduce manual oversight and errors.
4.3. Optimizes restocking by automating out-of-condition or expiring item detection.
4.4. Enhances transparency and traceability via audit automation.
4.5. Drives operational efficiency through continuous automation of inventory review and alerts.