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Automated supplier reordering when inventory hits threshold

Purpose

 1.1. Automate supplier reordering to maintain stock levels and prevent ‘out-of-stock’ events, streamlining military surplus retail operations.
 1.2. Enable automated monitoring of specific inventory thresholds for each Army & Navy Goods SKU.
 1.3. Reduce human intervention by automating supplier order generation and communication.
 1.4. Ensure supplier notifications are instant, error-free, and tracked for compliance/audit.

Trigger Conditions

 2.1. Inventory quantity for a SKU falls below or matches its predefined reordering threshold.
 2.2. Updates in the inventory management system detected automatically via webhook, event, or API.
 2.3. Optional: Automatedly triggered scheduled inventory counts reveal discrepancy.
 2.4. Trigger on low-quantity scan in POS systems or after large order fulfillment.

Platform Variants (with sample APIs/Functions)

 3.1. Shopify
  • Feature/Setting: Inventory Level Webhook + Shopify Admin API/Orders
  • Configure webhook for ‘inventory_levels/update’; automate creation of Purchase Order via Admin API.
 3.2. WooCommerce
  • Feature/Setting: REST API on low product stock trigger, automated order email generator.
  • Plugin/API endpoint to monitor ‘stock_status’ and automate email/PO to supplier.
 3.3. Square
  • Feature/Setting: Inventory Alert + Automated Purchase Order Creation via Square API.
  • Utilize ‘Inventory.count.updated’ event to automate supplier PO via external system.
 3.4. QuickBooks Commerce
  • Feature/Setting: Inventory Alert + Automated Supplier PO Module
  • Event-driven ‘Low Inventory’ alert triggers automated PO via QuickBooks API.
 3.5. Unleashed Software
  • Feature/Setting: Automated Reorder Points + Automated Supplier Orders
  • Set up minimum stock alerts to use ‘PurchaseOrder.Create’ API function.
 3.6. TradeGecko
  • Feature/Setting: Automated Reorder Levels + Purchase Module
  • Monitor ‘InventoryAvailable’ via API; automate PO on threshold breach.
 3.7. Microsoft Dynamics 365
  • Feature/Setting: Inventory Threshold Alerts + Purchase Requisition Workflow
  • Automate ‘Product and Inventory Management’ workflow to auto-create requisitions.
 3.8. SAP Business One
  • Feature/Setting: Material Management Module, Inventory Alerts
  • Configure ‘Stock Management’ to automate purchase request when level dips.
 3.9. NetSuite
  • Feature/Setting: Saved Searches + SuiteScript
  • Automate saved search for low stock; script to create automated purchase orders.
 3.10. Oracle Fusion Cloud
  • Feature/Setting: Supply Chain Management Module, Automated Stock Replenishment
  • API-driven automation upon threshold breach in ‘inventoryItems’ table.
 3.11. Fishbowl Inventory
  • Feature/Setting: Min/Max Levels + Automated Reorder PO
  • Trigger Fishbowl API ‘createOrder’ upon min level breach.
 3.12. Lightspeed Retail
  • Feature/Setting: Inventory Alerts + Automated Supplier Email
  • Use ‘InventoryWebhook’ and automate supplier communication via email plugin.
 3.13. Zoho Inventory
  • Feature/Setting: Reorder Automation + Supplier PO Workflow
  • Set automated reorder point action, use workflow to send order to supplier via Zoho API.
 3.14. Dear Systems
  • Feature/Setting: Automated Stock Replenishment + Purchase Automation
  • Automate reorder point trigger to call ‘Purchase/CreatePurchaseOrder’ API endpoint.
 3.15. Vend (now Lightspeed X)
  • Feature/Setting: Reorder Report Trigger, Automated API Supplier Order
  • Integrate ‘products.low_stock’ API call and automate order to vendor.
 3.16. Odoo
  • Feature/Setting: Reordering Rules + Automated Purchase Order
  • Use ‘stock.rule’ automation to generate purchase orders to suppliers.
 3.17. Scoro
  • Feature/Setting: Inventory Notification + Integrations API
  • Trigger workflow on low inventory notification; automate supplier request via API.
 3.18. Trello (with automation power-ups)
  • Feature/Setting: Card creation/alert on inventory decrease, Zapier/automation webhook to supplier.
  • Trigger card automation, send webhook/email to supplier.
 3.19. Google Sheets + Apps Script
  • Feature/Setting: Automated Trigger on Inventory Cell Value Drop
  • OnEdit or time-driven trigger to run Script creating draft email/supplier order if value is below threshold.
 3.20. Monday.com
  • Feature/Setting: Board Automations, Inventory Column Watch
  • Configure automation to send automatic email or webhook if inventory status column meets trigger condition.

Benefits

 4.1. Guarantees real-time, automated inventory monitoring and purchase action.
 4.2. Minimizes manual errors, automates order accuracy and traceability.
 4.3. Automatedly speeds up replenishment, reduces out-of-stock risk for military surplus.
 4.4. Enables scalable operations for multiple locations with automated workflows.
 4.5. Frees up staff for higher-level automation tasks, enhances supplier relations via consistent automated communication.

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